Project Coordinator - Service and Special Projects

POSITION SUMMARY We have an exciting opportunity for a Service and Special Project Coordinator (“PC”) to work on world-class projects with a best-in-class team that serves D.C. Metropolitan Area. This is an onsite position for the Project Coordinator role, which is located at an office in Dulles, VA. The Project Coordinator will work closely with Service, Project Managers, Project Engineers, as well as Superintendents and General Foreman in the process of performing his/her duties and will report to the Administrative Services Manager but will work closely with the Service and Special Project Managers for day-to-day direction. The Project Coordinator is responsible for providing support to project teams. This may include data entry, reporting, and general office and administration duties to support both job sites and main office activities. What you’ll do: Vendor Set Up/Credit Applications New Customer Setup COINS (ERP system) data entry and reporting – book quoted service order, enter budget, change orders, subcontract agreements, subcontract change orders, and job cost reports. Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll from subcontractors. Prepares and submits monthly project billings with all required supporting documentation according to contract requirements. Follows up with clients regarding outstanding A/R. Process reimbursements for employees. Issue and tracks purchase orders, material arrival dates and receives material in web-based purchasing database. Archives files and drawings. Project closeout – billing, archive files and drawings, upload documentation, share lessons learned. Collects and reviews timecards for union personnel. Assists Project Managers in tracking and creating daily field reports. Gathers and submits to customer specific contractual requirements (i.e. business licenses, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for Jobsite) Analyzes open cost commitments and follows up with subcontractors and vendors to ensure no further costs are owed before the closing project. Various other tasks as required by the project team. What you’ll need to be successful: Strong verbal and written communication skills Ability to set priorities and multi-task Competent analytical skills You have excellent customer service skills. You can write routine reports and correspondence Proficient in Excel Excellent communication, writing and organizational skills Critical reasoning, good work ethics and flexibility What you bring to the table: Associate degree (AA) preferred or minimum 2 years of related experience. YOU Matter   PEOPLE FIRST: BUILDING TALENT BY DESIGN   At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.   If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued.   If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE, SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY. Benefits: As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family: 401(k) Plan with 50% Company Match (no cap) and immediate 100% vesting Annual incentive program based upon performance, profitability, and achievement Medical, Dental, Vision Insurance – 100% Paid for Employee Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Holidays/Vacation/Personal Time/Life Events Leave Numerous training opportunities and company paid membership for professional associations and licenses For more information on Southland Industries, please visit our website: Southland Careers or on Facebook or LinkedIN    To hear what our employees are saying about working at Southland Industries, check out our Culture site - Explore Our Culture   Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.   **All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. **   **We are not able to offer sponsorship of employment at this time**   If you don’t feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we’re doing as a company.