What are the responsibilities and job description for the Administrative Assistant position at BravoTECH?
The successful candidate will have a genuine interest and appreciation for our customers and our associates, and the drive and initiative to learn quickly and get things done. He or she must be able to work in a team environment while managing multiple tasks independently, and maintaining confidence and diplomacy.
Key Responsibilities
Proactively manages complex calendars with competing priorities to keep the leader and team abreast of meetings and tasks and ensures s/he has the information necessary to effectively navigate through their day. Schedules activities and meetings and manages calendars.
Coordinates meetings and proactively resolves conflicts, including making recommendations for meetings with other leadership team members. Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company. Handles confidential information and sensitive correspondence.
Schedules business travel and accommodations and reconciles and maintains expense reports.
Organizes, coordinates and attends staff meetings, as requested, to document all pertinent information either electronically onto a laptop, on flip charts or other forms of note taking. Tracks action items and follows up to ensure successful completion.
Manages functional correspondence including team newsletters, web content and program progress reports and drafts sensitive correspondence such as organization announcements.
Opens new projects, tracks contracting and invoices, reconciles and submits bills for payment via SAP, manages vendor solicitation and communications.
Reconciles and submit bills for payment.
Performs other related duties as assigned by management.
As a member of the Executive Administrative team, will also be called upon to serve as back up for other executive administrators.
Education
Minimum of a High School Diploma or GED with formal training or equivalent work experience required.
College degree a plus but not a requirement.
Experience managing vendors (following up on late invoices or deliverables, redirecting solicitation etc.)
Salary : $24 - $25
