What are the responsibilities and job description for the Government Contracts Manager position at Breaking Ground (NYC Permanent Supportive Housing)?
Reporting to Director of Government Contracts, the Government Contracts Manager manages the billing process for all government contract portfolios. The Manager supports the Director of Government Contracts in managing government contract activities including contract registrations, renewals, close-outs, budget submissions and monthly billing reviews.
Essential Duties And Responsibilities
Assist with managing the process related to contract registrations, renewals, amendments, close-outs, budget modifications, monthly billing reviews and other required documentation for government contracts
Monitor expenses and allocations for each contract to ensure compliance with allowable expenses and allocation methodologies specified by each contract
Reconcile contract account to the general ledger. Reviews journal entries and financial transactions to ensure compliance with the terms of each contract
Administer PASSPort and Statewide Financial System
Maintain strong relationships with social service partners to ensure compliance and timely submissions related to shared contracts
Work closely with program directors to communicate budget variances, plan spend-downs, prepare annual budgets, budget modification, new needs request, etc.
Work closely with other key departments to ensure timely submissions of reports and documentation required by government contracts
Manage all government contract audits conducted on site or via desk audit
Assist with annual financial and A133 audits (gov contract schedules, SEFA)
Assist in the preparation of annual operating budget
Oversee uploads of approved government contract budgets into the accounting system
Provide special financial analysis as needed
Perform other duties as assigned
Minimum Qualifications
Bachelor's degree in accounting or finance or equivalent experience
Minimum five years of experience in accounting and government contract management
Experience with funding sources from NY state agencies including Office of Mental Health (OMH); NYC agencies including HRA, HASA, DHS, DOHMH; and federal agencies such as HUD strongly preferred
Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams, and Financial Edge software
Strong communication and interpersonal skills
Essential Duties And Responsibilities
Assist with managing the process related to contract registrations, renewals, amendments, close-outs, budget modifications, monthly billing reviews and other required documentation for government contracts
Monitor expenses and allocations for each contract to ensure compliance with allowable expenses and allocation methodologies specified by each contract
Reconcile contract account to the general ledger. Reviews journal entries and financial transactions to ensure compliance with the terms of each contract
Administer PASSPort and Statewide Financial System
Maintain strong relationships with social service partners to ensure compliance and timely submissions related to shared contracts
Work closely with program directors to communicate budget variances, plan spend-downs, prepare annual budgets, budget modification, new needs request, etc.
Work closely with other key departments to ensure timely submissions of reports and documentation required by government contracts
Manage all government contract audits conducted on site or via desk audit
Assist with annual financial and A133 audits (gov contract schedules, SEFA)
Assist in the preparation of annual operating budget
Oversee uploads of approved government contract budgets into the accounting system
Provide special financial analysis as needed
Perform other duties as assigned
Minimum Qualifications
Bachelor's degree in accounting or finance or equivalent experience
Minimum five years of experience in accounting and government contract management
Experience with funding sources from NY state agencies including Office of Mental Health (OMH); NYC agencies including HRA, HASA, DHS, DOHMH; and federal agencies such as HUD strongly preferred
Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams, and Financial Edge software
Strong communication and interpersonal skills
