What are the responsibilities and job description for the Office Manager position at Breaking Ground?
Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager is responsible for administrative responsibilities supporting the day-to-day operations for the Program. including bookkeeping, scheduling, note taking, maintaining filing systems, writing letters and other correspondence, maintaining client data. The Office Manager is an important point of contact for building clients.
This is a 35 hour work week.
ESSENTIAL DUTIES:
Direct and answer client questions
Responsible for maintaining petty cash, billing, check requests, and MetroCards
Maintain facility and staff activity calendars
Track vacations and attendance
Maintain client data and files
Keep an updated file of vendors, order and track supplies
Maintain filing system
Order and keep an inventory of office supplies
Answer phones, direct calls, and take messages
Attend meetings and take notes
Coordinate events
Performs other related duties as assigned
MINIMUM QUALIFICATIONS:
Minimum of two years related work experience
Bachelor’s degree preferred
Excellent organizational and interpersonal skills
Must have the ability to work independently and as part of a team
Able to work with a diverse and special needs population
Able to handle multiple tasks simultaneously
Must have excellent written and verbal skills
Proficiency with Microsoft Office (Word, Outlook, Excel)
Experience working with homeless/formerly homeless populations preferred
Salary : $19
