What are the responsibilities and job description for the Research Events Manager position at Breakthrough T1D?
As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.
Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.
The Research Events Manager is a member of the Research team and will play a critical role in scheduling, organizing, and preparing internal and external meetings.
The ideal candidate will bring enthusiasm, diverse experience and skills, and collaborative spirit to a high-performing team. They will be comfortable with ambiguity, flexible with performing diverse tasks, and thrive in a fast-paced, dynamic environment.
Specific Responsibilities
Schedule, plan, and execute offsite and onsite meetings and workshops for the Research team, including outside of regular business hours as required. Occasional travel required for on-site assistance. Such meetings and workshops will be both small (~20 people in attendance) and large (~100 people), occurring throughout the year.
Coordinate all meeting logistics (venue, travel, food, beverage, etc) registration, travel arrangements, agenda planning & coordination. Source and compare vendors to meet each meeting’s particular needs and budget.
Support day of meeting logistics including printed materials, coordination of rooming lists, food and beverage oversight, AV support oversight, on-site event execution, as needed
Assist with generating meeting content such as presentations (i.e., agenda, slide deck, other items as necessary) and meeting materials (i.e., nametags, materials, registration lists, bio books etc.).
Own end-to-end CVENT registration website builds, manage attendee inquiries, travel requests, and changes in travel plans. Ensure a high level of responsive customer service for attendees.
Create budgets and maintain accurate, up to date financial records for each event. Ensure compliance with Breakthrough T1D Meeting & Travel policies.
Work closely with Breakthrough T1D's Meetings & Travel Department on site selection and sourcing. Act as intermediary with Research team to ensure buy-in from all internal stakeholders
Manage all incoming invoices for events and partner with Breakthrough T1D’s finance team to ensure timely payment of all vendor bills. Reconcile actual billing and expenses with budgeted costs.
Organize and schedule internal staff meetings for the Research team
Perform various other administrative tasks as needed, such as expense reporting, invoice processing, etc.
Qualifications
College degree or equivalent experience
5-6 years of event coordination experience
Exceptional proficiency in Zoom and Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, and Teams
Ability and drive to independently seek options for greater efficiency, problem-solve, and manage multiple concurrent projects
Excellent written and oral communication skills
Strong organizational skills
Ability to multi-task, establish priorities and work in a fast-paced environment
Demonstrated sense of urgency and accountability
Interpersonal Skills: Ability to build trusted relationships and maintain positive working relationships across the organization.
Target Salary: $ $75-90K
Essential Functions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Additional information:
Requests for medical, religious, and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal, state, and local laws.
Breakthrough T1D supports a diverse and inclusive workforce.
Breakthrough T1D is an Equal Opportunity Employer.
All your information will be kept confidential according to EEO guidelines.
Salary : $7
