What are the responsibilities and job description for the Event Coordinator position at Breakwater Inn?
BREAKWATER INN, a waterfront boutique hotel in Kennebunkport Maine is seeking an Experienced Events and Wedding specialist. In this position you will serve as the first point of contact for guests and clients, providing a warm, professional, and helpful experience from the initial inquiry.
RESPONSIBILITIES AND JOB DUTIES:
- Manage incoming inquiries via email and phone, while delivering a warm, brand-aligned first impression.
- Assist with preparing proposals, contracts, and event documentation, maintaining consistency and accuracy.
- Track signed contracts, deposits, and event milestones , ensuring timelines are met and follow-ups are scheduled.
- To assist and develop working relationships with external and internal customers, representing the company and becoming a known point of contact
- Support the execution of weddings and social events by managing 1-year anniversary stay tracking, welcome amenities, and key timeline communication.
- Assist with banquet functions as a registration attendant or event assistant when needed.
SKILLS :
- Excellent communication skills in both written and spoken English. Communicates openly and clearly, develops positive working relationships at all levels, and manages conflict effectively.
- Presents compelling arguments that persuade others. Motivate and inspires others to perform.
- Adapts quickly and positively to new situations and continues to be productive in changing circumstances.
- Use non-verbal/visual sources of information, e.g., reference graphs, tables.
- Use electronic and oral communication to perform work, e.g., answer telephone, greet visitors, and conduct in-person and virtual meetings, client entertaining, and domestic and international travel.
- Good interpersonal and presentation skills for working with third-party partners and the internal marketing with an executive team.
Job Types: Full-time, Part-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Evenings as needed
- Nights as needed
- Weekends as needed
Work Location: In person
Salary : $50,000 - $60,000
