What are the responsibilities and job description for the Business Office Executive Assistant position at Breakwater School?
Business Office Executive Assistant - Breakwater Learning - Portland,
Maine
Breakwater Learning seeks a well organized Executive Assistant in order to manage many of
the day to day tasks of the business office. Breakwater Learning consists of a toddler-8th grade
independent day school and an enrichment center offering youth afterschool, school vacation,
and summer camp programs. We provide a highly collegial and flexible environment in which
we seek to optimize the skills and interests of each employee. This is a full time position with a
flexible start date of June 2023.
To learn more about about Breakwater please visit our website at
- Follow set procedures in order to maintain records relating to insurance, pay, paid time
- Process employee information forms and communicate the information to the
- Maintain up to date employee records
- Assist in the collection of paperwork from new employees
- Manage changes to insurance, hours, pay, allocations, etc.
- Prepare payroll for accounting every other week
- Support the bookkeeper as needed
- Communicate and coordinate with the Business Manager
- Communicate with families in order to answer their billing questions
- Additional school based responsibilities common to school employees (such as
occasional recess duty)
- Above all else, we are looking for someone who is well organized, willing to learn, and
- Excellent written and verbal communication skills
- The position will require general computer skills as well as the use of spreadsheets and
Quickbooks. Experience with spreadsheets and Quickbooks is a plus, but we are willing
to train.
- We are looking for someone who, as they learn and become more comfortable with the
bounds of a 40 hour week.
- Salary range is $35-$40K depending on experience
- Tuition remission benefit eligible
- Health benefit allowance
- $25K Life Insurance Policy
- Short and Long Term Disability
- 4 weeks paid vacation and 12 national holidays
How to Apply
Please submit a cover letter, resume, and three professional references electronically to the
office manager: office@breakwaterschool.org
No phone calls please.
Breakwater is an inclusive and holistic environment constantly striving towards intercultural competency.
Ongoing professional development in diversity, equity, and inclusion is part of every employee’s ongoing
employment. We are committed to attracting, hiring, and maintaining a diverse student population and staff.
We encourage artists and educators with diverse backgrounds, nationalities, and life experiences to apply for
this position.
Breakwater is an equal opportunity employer (EOE), and does not discriminate in employment on the basis of race,
color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability
and genetic information, age, membership in an employee organization, or other non-merit factors.
Salary : $35,000 - $40,000