Business Manager/Commission Liaison & Records Administrator

The Business Manager provides oversight and management of daily office functions as well as administrative, travel, and accounting support for the Superintendent Department. Duties include conducting research, preparing reports, handling sensitive information, interpreting statutes, regulations, and policies. Work requires substantial depth of analysis and interpretation of theory, principles, practices, and regulations.  Work involves independent judgement and close interaction with other BREC staff and the public in person, by telephone and through correspondence. Education Required:  Graduation from an accredited four (4) year college or university. 
 
 Area of Study (major) Required: Business or Related
 
 Certification(s) Required: N/A
 
 License(s) Required: Valid LA Driver’s License
 
 Years Relevant Work Experience: Four (5) years related work experience with one (2) years of supervisory experience. Equivalent combination of education and experience will be considered.
 
 Knowledge, Skills, and Abilities:

• Significant executive support experience, supporting C-level executives, public board or commission, or corporate/ non-profit board of directors
• High degree of professionalism in dealing with diverse groups of people, including Commission members, senior executives, staff, community leaders, and general public
• Ability to establish and maintain effective working relationships with employees, staff, department heads, vendors, contractors, patrons, BREC officials, community interest groups, and the general public.
• Ability to read, review, and comprehend legal terminology and agency policies for implementation.
• Ability to analyze highly complex fiscal and administrative policies and make decisions in accordance with established policies, procedures and regulations.
• Expert proficiency in the use of modern office equipment, computers & software applications to include: Microsoft Word, PowerPoint, Excel, Outlook and Internet Explorer
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Possess strong, analytical and problem-solving skills with ability to make independent judgment decisions in a fast-paced environment   
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Excellent public relations/interpersonal skills
• Excellent communication skills, both verbal and written
• Professional image and telephone manner
• Ability to provide a high level of customer service at all times

Essential Functions and Duties:

• Direct the workflow for all business requiring Commission approval; advises executive staff on protocol to facilitate the process.
• Oversee and direct preparation of documentation for Commission meetings advisory, and ad hoc committee meetings i.e.; agendas, public notices, resolutions, supporting documentation, minutes, recordings; insuring compliance with open meetings law and related statutes.
• Provide support to the Chief Administrative Officer/General Counsel in planning, organizing, and communicating information to BREC staff and outside parties.
• Provide oversight and management of the CAPRA accreditation process for the agency, advises staff on related issues, maintains compliance with annual reporting requirements.
• Research Commission minutes, policies, procedures, and rules and regulations to provide information to be utilized in decision-making by the Chief Administrative Officer (CAO) and other executive staff. 
• Prepare documentation and required notices for publication for the agency’s tax elections; Prepares documentation and required notices for annual tax levy and roll forward process every four years after reassessment.
• Serve as liaison to Commission members for staff and public; coordinates scheduling of meetings between Commission members and staff and/or outside parties.
• Provide Commission members with direction on protocols for public meetings to ensure compliance with applicable policies and state law.
• Keep informed about city-parish, legislative, or federal actions that may impact agency.
• Keep informed about agency activities that may require Commission action.
• Serve as administrator of CivicClerk software and uses same to prepare electronic agendas with supporting documentation; facilitates staff training on same
• Serve as administrator of PowerDMS document management software which serves as the repository of policies and procedures, rules and regulations, handbooks, and CAPRA accreditation assessments and supporting documentation; facilitates staff training on same.
• Oversee and direct the staff processing travel for agency; Monitors agency’s travel budgets; Advises Human Resources of reimbursements required from employees upon separation of employment.
• Review and process cooperative endeavor agreements, memoranda of understanding, hold harmless agreements, and various other legal documents.
• Work with Finance Dept. to prepare and monitor consultant contracts for the Superintendent’s office and the administrative and compliance divisions, set up purchase orders, review and submit invoices and p-card logs.
• Oversee and manage the timekeeping processes for the Superintendent’s Office.
• Compile, organize and analyze information to be included in departmental and agency reports i.e., mid-year and annual reports.
• Prepare presentations and publications in both electronic and printed format that require desktop publishing - graphics, layout, writing, and editing.
• Establish and maintain Superintendent and Commission files; gathers and provides information for use by other departments.
• Utilize spreadsheets for cost tracking and data analysis.
• Prepare business correspondence, reports, newsletters, brochures, flyers.
• Other duties as assigned.

 
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.  Usually 8 hours/day, 5 days/week; 1-hour lunch break; other breaks as needed.


Resumes will not be accepted in lieu of a completed application.  If you do not complete each section of this application (i.e. work experience, education, or etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.
 
 An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen and physical.            
 
 If you have any questions or concerns, please email HAdmin@brec.org or call (225) 273-6430.
 

Salary : $49,379