What are the responsibilities and job description for the Bookkeeper/Office Manager position at Brenham Heritage Museum?
Job Overview
The Brenham Heritage Museum is seeking a dedicated and organized Bookkeeper/Office Manager to join our team. This full-time, salaried position requires an individual who is adept at managing multiple tasks, working under pressure, meeting deadlines, and remaining flexible with responsibilities. Reporting to the Interim Executive Director and working closely with the Treasurer of the Board of Directors, the ideal candidate will have strong accounting and office management skills, including proficiency in accounting software and Microsoft Office.
The Bookkeeper/Office Manager is responsible for overseeing the day-to-day financial operations of the museum, maintaining accurate records, managing accounts payable/receivable, and supporting the Interim Executive Director in various administrative and financial tasks.
Key Responsibilities:
- Data Entry & Reconciliation: Record and reconcile vendor expenses and customer invoices.Invoi
- ce & Contribution Receipts: Assist the Interim Executive Director in issuing invoices and preparing contribution tax receipts for customers.Bank
- Deposits: Prepare and make bank runs to deposit cash and checks.Accou
- nts Payable & Receivable: Handle and manage both accounts payable and receivable processes.Bank
- Statement Reconciliation: Reconcile bank statements on a regular basis.Finan
- cial Reporting: Maintain and update the trial balance, profit-loss statements, and balance sheets.Payro
- ll Management: Oversee payroll processing for museum staff.Depar
- tment Organization: Organize and manage the bookkeeping department’s operations.Accur
- ate Financial Record-Keeping: Maintain precise and up-to-date financial records for the museum.Repor
- t Submission: Prepare and submit financial reports to management as needed.Budge
- ting & Compliance: Assist with budgeting, ensure adherence to bookkeeping procedures, and ensure compliance with museum policies.Tax F
- iling & Audits: Submit tax return and/or audit information to the CPA and ensure timely filing of tax returns.Addit
- ional Support: Provide general administrative support to the Interim Executive Director with tasks not explicitly listed here.
- Experience: Prior experience in bookkeeping or office management is required, preferably in a non-profit or museum setting.Skill
- s: Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).Softw
- are Knowledge: Experience with Netsuite ERP software is preferred, or a willingness to learn.Organ
- izational Skills: Strong organizational and time-management skills to handle multiple tasks efficiently.Atten
- tion to Detail: Excellent attention to detail with the ability to maintain accuracy in financial records and reporting.Commu
- nication: Strong verbal and written communication skills for effective interaction with management and external stakeholders.Probl
- em-Solving: Ability to work under pressure and meet deadlines while maintaining flexibility with assigned tasks.
- The position is based at the Brenham Heritage Museum and requires working onsite.
- The role is full-time, exempt, and typically requires a 40-hour workweek,.
- A one-hour lunch break is provided each day.
- This description does not preclude supervisor’s authority to add or change duties or responsibilities in order to meet the needs of the Brenham Heritage Museum.
- Interested candidates should submit a resume and cover letter detailing relevant experience and qualifications. We look forward to hearing from individuals who are passionate about supporting the financial operations of the Brenham Heritage Museum and who are committed to delivering high-quality administrative support.
Qualifications:
Work Environment:
To Apply: