Primary Purpose:

Qualifications:

Major Responsibilities and Duties:

• Operate the automated substitute system, including data entry and generation of reports (e.g., substitute lists, absence reports, and utilization reports.

• Provide training and support to all users of the substitute system to ensure correct usage.

• Receive and process requests for substitutes and schedule substitutes as needed to ensure coverage of staff absences.

• Call and schedule substitutes from the office to ensure coverage of staff absences.

• Maintain a daily substitute placement log.

• Prepare, distribute, receive, and process substitute applications.
• Receive and process substitute applications and screen and interview substitute applicants.
• Schedule, organize, and participate in substitute orientations.
• Monitor long-term substitute assignments for benefits eligibility and certification requirements, and notify the Executive Director of Human Resources when parent notification is required.
• Prepare, distribute, receive, and file substitute employee evaluation forms.
• Update substitute handbook, including performing word processing.

• Maintain active and inactive substitute list and distribute to campus substitute coordinator.
• Maintain physical and computerized substitute records, including personnel files.
• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.

• Prepare and submit the information required for processing substitute employee payroll.
• Work cooperatively with payroll and other HR staff to ensure the accuracy of leave reports and substitute
• Follow district safety protocols and emergency procedures.

• None
  
  

Working Conditions: