What are the responsibilities and job description for the Administrative Operations Coordinator position at Brenn+Hugh?
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to join our team in Turnersville, NJ. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys contributing to a dynamic team.
Key Responsibilities
- Manage and organize email inboxes; respond to referrals and lead inquiries promptly.
- Handle daily tasks from email, Slack, and text communications.
- Print and organize weekly credit evaluations and advisor sheets.
- Maintain office supplies and keep the kitchen tidy.
- Coordinate and order weekly lunch plans for the office.
- Process office rent payments and miscellaneous bills.
- Scan and distribute meeting notes to appropriate team members.
- Upload monthly bank and credit card statements for the bookkeeper.
Team Coordination
- Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews.
- Track PTO, manage employee day-off requests, and oversee quarterly team votes.
- Organize and send gifts for birthdays, anniversaries, and significant life events.
- Collect and document quarterly goals and team surveys.
- Plan team events, including happy hours, sales outings, and charity activities.
Qualifications
- Proven experience as an executive assistant or in a similar role.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in office software and tools (e.g., email platforms, Slack, Excel).
- Positive attitude, resourceful mindset, and team-oriented personality.
Perks
- Collaborative and supportive team environment.
- Opportunities for professional growth and development.
- Flexible schedule within a dynamic and fast-growing organization.
