What are the responsibilities and job description for the Part Time Administrative Assistant - Lockeland Springs position at Brentwood Baptist Church?
The Administrative Assistant is responsible to the church, under the direction of the Campus & Teaching Pastor, for providing professional administrative support for the campus staff and serving as administrative manager of the church office. This person will also work closely with the Brentwood Baptist Church Business office with maintaining general financial records and reconcile credit card month end statements.
PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following :
Serve as the church receptionist by greeting any visitors and answering the telephone or door.
Participate in weekly staff meetings including working with the Campus & Teaching Pastor to prepare an agenda and any administrative support needed for the meeting.
Assist in maintaining accurate church records, including attendance, membership, baptismal, marriage, newsletter or special mailing lists, etc.
Provide reports and information as needed to the appropriate Central Support department including entry into Ministry Platform (church membership database) or Intacct / Martus (church financial software).
Coordinate with the Communications Department to determine marketing and promotional priorities for the campus and create a weekly email newsletter (E-Connect).
Coordinate with the Facilities Department in the scheduling of meeting space, classrooms, outside events or other general maintenance of the facility.
Travel to the Brentwood campus as needed for delivery / retrieval of time sensitive documents, campus mail, print projects, etc. (Mileage reimbursement provided.)
Maintain a campus master calendar of events.
OTHER RESPONSIBILITIES may include but are not limited to the following :
Provide general administrative support primarily to the Campus & Teaching Pastor and, when available, to the other campus staff.
For each ministerial staff member, maintain records and receipts for credit card transactions, reconcile monthly credit card statements and code each transaction to the appropriate budget.
Monitor and maintain general office supplies for the church.
Attend Brentwood Baptist monthly staff meetings held at the Brentwood campus.
In accordance with the church facility use policy, coordinate details with any outside groups who use the facility for an event.
Coordinate any details related to congregational care with the Campus & Teaching Pastor, Congregational Care Coordinator and other lay leadership such as Deacons or Nurture Team.
Maintain an office atmosphere that is representative of 1 Cor. 14 : 40 ("everything must be done decently and in order").
Other duties as assigned by the Campus & Teaching Pastor.
COMPETENCIES AND TRAITS
In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.
Individual Contribution
Manages details, tasks and projects efficiently without frequent reminders
Maximizes time effectively by focusing on "must do" priorities when necessary
Anticipates / avoids problems or formulates creative solutions
Makes timely decisions that produce quality outcomes
Adheres to commitments, schedules and deadlines
Demonstrates a comprehensive knowledge of issues and topics pertaining to the area of his / her job specialty (for Professional Staff positions only)
Team Contribution
Demonstrates flexibility, adapts well to changing priorities or situations
Self-directed and proactive, level of supervision required is appropriate
Is willing to take on additional responsibilities, helps with a "can-do" attitude
Collaborates well with others to accomplish group tasks
Uses written and verbal communication in a way that accomplishes intended results
Self-Development
Prioritizes and accomplishes self-development goals
Demonstrates an ongoing commitment to obtaining the KASH necessary to be successful in this role
Teachable spirit with a desire to learn and grow
Maintains appropriate gap between the current job description and the employee's current abilities that allows for future growth.
QUALIFICATIONS
A healthy personal spiritual life and a commitment to being a growing and reproducing disciple of Jesus.
Align with the beliefs, mission, vision, values, goals and strategies of Brentwood Baptist Church.
Knowledge and experience with technology based tools including web, social media, and publishing (Microsoft Office).
Have a basic understanding of people and how to tactfully handle sensitive and difficult situations.
The ability to learn new systems, such as Ministry Platform (church membership database), Intacct / Martus (church financial software) and Service U (facility space management software).
A track record of dependability and trustworthiness in regards to handling finances.
Personal flexibility and willingness to accept change, including working within a unique multi-campus church dynamic.
Excellent organizational and project management skills with strong attention to details.
EDUCATION & EXPERIENCE
Experience in secretarial and administrative tasks.
Computer literate and accurate typing, 55 wpm.
Organizational skills and detail-oriented
Dependable, discreet, friendly, professional and neat.
All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of the Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist "DNA" while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.
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