Civil Law Assistant Supervisor

Civil Law Assistant Supervisor-Titusville

SUMMARY DESCRIPTION:

Supervises and coordinates activities of clerical workers under limited supervision. The assistant supervisor provides lead direction to departmental staff members. This direction includes mentoring, training, assigning, and reviewing work. The assistant supervisor also actively participates in meetings and conferences. This includes preparation of meeting agendas and documentation, conducting meetings, and representing the clerk’s office in offsite meetings and conferences.

EXAMPLES OF WORK PERFORMED:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

· Determines work procedures, prepares work schedules, and expedites workflow.

· Prioritizes, plans, and monitors work activities.

· Processing departmental timesheets.

· Assist in preparing performance evaluations.

· Prepares and performs presentations.

· Issues written and oral instructions.

· Assigns duties and examines work for accuracy, neatness, and conformance to policies and procedures.

· Studies and standardizes procedures to improve efficiency of subordinates.

· Maintains harmony among workers and reports problems to supervisor or manager for resolution.

· Reviews various error reports and addresses errors and training needs with applicable staff.

· Addresses complaints made from other agencies, departments, or coworkers.

· Assists subordinates in performing duties.

· Ensures work responsibilities are covered in the absence of the Court Supervisor.

· Carries out minor supervisory responsibilities in accordance with the organization’s policies and applicable laws.

· Provides regular performance feedback and gives appropriate recognition to employees.

· Develops subordinates’ skills and encourages growth, including planning or otherwise providing training and development opportunities.

· Assists in updating case maintenance event and financial tables as needed.

· Assists in coordinating judicial reassignments as needed.

· Assists in preparing or verifying the accuracy of statistical reports relative to departmental duties.

· Assists in coordinating and conducting meetings with subject matter relative to the department, including preparing agendas, documentation, and conducting meetings.

· Represents the clerk of court in offsite meetings and conferences, including actively participating in these events.

· Takes part in special workgroups dealing with legislative changes, including but not limited to new statistical reporting and law changes.

· Assists in problem solving for staff with issues that arise from software used to complete daily job functions.

· Performs other duties as required.

KNOWLEDGE, SKILL AND ABILITIES:

(Note: The knowledge, skills and abilities (KSA’s) identified in the class specification represent those needed to perform the duties of this class.)

· Knowledge of clerk policies and procedures.

· Considerable knowledge of court procedures, forms, and legal terminology.

· Considerable knowledge of office supervision, terminology, procedures, and equipment.

· Ability to follow instructions and respond to management direction.

· Ability to effectively communicate changes and progress in a timely manner.

· Ability to train and supervise clerks in office procedures, equipment use, and organizational terminology.

· Ability to supervise and maintain complex clerical court records and prepare reports from such records.

· Ability to analyze work procedures and implement changes to enhance the effectiveness of the operation.

· Ability to define problems, collect data, establish facts, and draw valid conclusions.

· Ability to read, write, and speak clearly and informatively

· Ability to react well under pressure, including dealing with frequent changes, delays, or unexpected events.

· Ability to demonstrate sound and accurate judgment, including understanding business application of decisions.

· Ability to exhibit objectivity and openness to other’s views.

· Ability to assign responsibilities according to each individual’s strength and abilities.

· Ability to inspire respect and trust.

· Ability to build morale and commitment to goals and objectives.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $21