Court Records Specialist

Salary: $16.48 - $17.48 Hourly

Location : Cocoa, FL

Job Type: Full-time

Job Number: 9805

Department: Jail Complex

Opening Date: 02/24/2025

Closing Date: 3/3/2025 5:00 PM Eastern

Job Description

Advanced clerical work, which involves moderately complex work methods in preparing and maintaining inmate files and records received from the courts and various other agencies. Work is performed according to established guidelines under general supervision and/or direction.

Position Duties

The tasks below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.

• Prepare files and verifies inmate court paperwork and documentation.
• Cross-references inmate information for outstanding warrants and gang related affiliations.
• Review the Automated Fingerprint Identification System (AFIS) and cross reference information with arrests affidavits. Submit requests for corrections as needed.
• Ability to read and understand all teletype information from other agencies.
• Register, record and log Bonding Agents.
• Logs and sends bonds to the Clerk of Courts.
• Prepares the court lists, dockets, and inmate files under time constraints.
• Determine if time sensitive actions are required for legal processing.
• Verifies documents received ensuring files are correct with written police reports and keeps all files updated.
• Maintains various logs and statistical reports.
• Updates information into inmate files including, but not limited to: court minutes, holds, warrants, no contact information, correspondences, programs and sentences. Make corrections as needed.
• Identifies and notifies the Classification Unit of inmates with "high risk" status.
• Review all court documentation to determine if an inmate meets all standards for release. Prepare and approve releases when required.
• Updates inmate information databases. Prepares letters of incarceration and other correspondence.
• Makes transportation arrangements in conjunction with other law enforcement agencies for prison inmates to return to facilities or programs, as required.
• Corresponds via telephone, email or mail with both internal departments and external agencies concerning case files of inmates.
• Receives and responds to requests related to records during incarceration.
• Regular, dependable and punctual attendance is an essential function of this job.
  
  

Minimum Qualifications

• High School Diploma or equivalent
• Minimum of one (1) year clerical experience or equivalent formal training or special education with emphasis in clerical/secretarial skills.
• Must pass BCSO typing test with a minimum score of 35 wpm
  
  

Additional Information

Work is performed in an office environment, but employees may have contact with inmates during the course of normal work.

Initial Training schedule will be on nights (3:00 p.m. - 11:30 p.m.), after completion of training, the shift will be between the hours of 7:00 a.m. - 6:00 p.m., must be flexible to extend hours to accommodate the court system. Weekend/Holiday schedule: 5:00 a.m. - 1:30 p.m.

The Brevard County Sheriff's Office is an Equal Opportunity Employer. ADA requires the Sheriff's Office to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Permanent Full-time Employees Receive The Following Benefits

• 12 days of vacation accrual per year* Increases based on years of service.
• 12 days of sick time accrual per year* unlimited carryover.
• 11 paid holidays per year*
• 3 personal days per year
• Medical/Prescription insurance
• Basic Life and AD&D insurance
• Mental Health - Employee Assistance plan
• Dental/Vision/Dependent Health Insurance available at Group Rates
• Participation in the Florida Retirement System
• Optional Deferred Compensation Program (employee contribution)
• Tuition reimbursement
• Up to $140.00/month educational incentive pay
• Up to $120.00/month career/advanced training course incentive (sworn only)
• Workout facilities
• Uniforms and Leather (dependent on position)
• Weapon (dependent on position)
• $300.00/year boot allowance (dependent on position)
• Part-Time Permanent Employees receive leave accrual and holidays on a pro rata basis.
  
  

01

In the past year, have you successfully passed the BCSO typing test with 25 wpm?

• Yes
• No
  
  

02

How much data entry experience do you have?

• 1 year or less
• 1 - 3 years
• 3 - 5 years
• 5 - 10 years
• more than 10 years
  
  

03

How many total years of court, judicial, or legal clerical experience do you possess?

• I do not have court, judicial, or legal clerical experience.
• Less than one year experience.
• 1 - 3 years of experience
• 3 - 5 years of experience.
• 5 or more years of experience.
  
  

04

Which of the following shifts are you willing to work. Holding down the control key, please select all that apply.

• Days
• Nights
• Evenings (overnight)
• Weekends
• Holidays
  
  

05

If you are placed on an eligibility list for future vacancies, holding down the control key, select all locations you would be willing to be assigned.

• North Brevard
• South Brevard
• East Brevard
• West Brevard
• County Jail Complex
  
  

Required Question