Stock Manager

Position: Stock Manager

Supervisors: Area Manager

Job Description: The Stock Manager will oversee the company's product stock levels, ensuring they have the right volume of products available to sell by monitoring inventory levels, forecasting demand, placing orders with suppliers, and managing warehouse operations to prevent stockouts and optimize storage efficiency. This includes management of inventory at partner locations, mobile assets, and the company warehouse.

Duties and Responsibilities:

• Establish and maintain sales/distribution contracts per client defined monthly objective.
• Implementing and managing initial force-out payment and inventory load-in.
• Managing product selling unit placement and ‘setup’.
• Educate 21 years of age staff and management on selling program and bar staff referral program.
• Drive referral of 21 years of age staff to event staff and for sales/lending opportunity.
• Ensure contract compliance through ongoing audits
• One (1) audit visit per contracted selling partner location per week
• Other frontline staff will conduct ad hoc audits if present in the partner location for staff activity
• Immediate reporting to the supervisor if out of compliance to address
• Ensure consistent product availability with contracted outlets
• No out of stocks in the market
• Ensure agreed upon placement of selling unit.
• Ensure proper condition and functionality of selling units.
• Ensure brand provided materials are utilized in accordance with contract
• Ensure contract compliance is maintained by all parties.
• Oversee the receiving, stocking, and organization of products, ensuring accurate inventory tracking through SAP software, and timely documentation of shipments, stock levels, and discrepancies.
• Utilize SAP software to maintain and update inventory records, monitor stock movements, and reconcile physical inventory with system data, ensuring alignment with GMP standards.
• Coordinate with suppliers, vendors, and internal teams to manage inventory levels, stock replenishment, and order fulfillment for products, ensuring product availability and timely deliveries.
• Conduct regular stock audits and quality checks, ensuring that inventory is stored according to GMP guidelines, maintaining product integrity and safety.
• Ensure staff compliance with company and regulatory standards.
• Monitor inventory trends and optimize turnover rates using SAP data, adjusting records and informing relevant departments of low stock or replenishment needs.
• Ensure proper labeling, documentation, and traceability of products, ensuring all inventory-related records comply with GMP documentation standards.
• Report to the Area Manager on inventory status, compliance with GMP, and any inventory discrepancies or issues, recommending corrective actions as necessary.
• Implement and enforce stock rotation and expiration management practices to ensure the quality and safety of products throughout the inventory lifecycle.
• Supervise the activities of workers engaged in receiving, storing, and testing, products or materials.
• Inspect physical conditions of products and equipment.
• Analyze all aspects of corporate logistics to determine the most cost-effective or efficient means of transporting products or supplies.
• Resolve problems concerning transportation and logistics systems.
• Work within standard and emergency operating procedures for receiving, handling, storing, shipping, or salvaging products or materials.
• Monitor operations to ensure that staff members comply with administrative policies and procedures, safety rules, or government regulations.
• Monitor product delivery and storage processes to ensure compliance with regulatory or legal requirements.
• Maintain metrics, reports, process documentation, customer service logs, or safety records.
• Examine invoices and shipping manifests for conformity to local and state regulations.
• Direct inbound or outbound operations, such as transportation or warehouse activities, safety performance, and logistics quality management.
• Recommend improvements to internal or external systems or processes.

Preferred Education and Experience:

• At least 1-2 years of experience in the field.
• Experience managing product distribution in the bar and nightlife channel.
• College Degree – 2 years Associates Minimum or equivalent

Skills/Knowledge:

• Proficient in Microsoft Excel
• Comfortable presenting and discussing regulated products with bar and nightlife staff.
• Experience with computerized inventory systems is required.
• Strong understanding of local/state laws regarding tobacco sales/wholesaling/ distribution/ and inventory controls.

Physical Requirements:

• Must be able to lift up to 40 pounds at times.
• Must be able to navigate the warehouse and reach items both high and low.
• Must have a valid government issued driver’s license.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person