What are the responsibilities and job description for the Administrative Assistant to the Head Plumbing Project Manager position at Brian Trematore Plumbing and Heating?
Job Summary:
We are looking for an experienced Administrative Assistant with a strong background in the plumbing industry to join our team. The ideal candidate will be fluent in English, with Spanish language skills as a plus, and proficient in Microsoft Excel. This individual will provide essential administrative support, assist with plumbing-related tasks, and ensure smooth operations within the office. The successful candidate will be well-organized, detail-oriented, and able to work effectively in a dynamic environment.
Key Responsibilities:
- Administrative Support:
- Answer and direct phone calls, respond to emails, and handle general inquiries from customers, vendors, and contractors.
- Schedule appointments, meetings, and site visits for plumbers and other team members.
- Assist in managing office supplies, equipment, and inventory, ensuring everything is stocked and organized.
- Maintain accurate records and documentation, both digital and physical, including contracts, invoices, and project files.
- Plumbing Industry Knowledge and Support:
- Assist with the preparation of plumbing estimates, reports, and invoices, ensuring they are accurate and detailed.
- Coordinate with customers, suppliers, and plumbers to schedule and track project timelines and deliverables.
- Review plumbing-related documentation, blueprints, and job specifications for clarity and accuracy.
- Support the team by assisting with plumbing project management tasks, including tracking materials, job status, and timelines.
- Excel and Data Management:
- Use advanced Excel skills to create and maintain spreadsheets for tracking plumbing projects, job costs, inventory, and customer orders.
- Analyze data to generate insights and provide support for decision-making and project management.
- Ensure data integrity, accuracy, and timeliness in all Excel-based reports and documentation.
- Customer Service and Communication:
- Provide excellent customer service by responding to inquiries, assisting with troubleshooting basic plumbing issues, and following up on ongoing projects.
- General Office Management:
- Maintain a clean and organized office environment and manage the office’s day-to-day operations.
Requirements:
- Proven experience as an administrative assistant, ideally in the plumbing or construction industry.
- Strong knowledge of plumbing operations, terminology, and industry standards.
- Proficient in Microsoft Excel
- Fluent in English, both written and spoken; Spanish language skills are a plus.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
- Ability to work independently and as part of a team in a fast-paced environment.
- Excellent communication skills, with the ability to interact effectively with customers, contractors, and team members.
- Proficient in office software (e.g., Word, Outlook) and general office equipment (e.g., printers, fax machines).
Preferred Qualifications:
- Previous experience in the plumbing or construction industry is highly preferred.
- Knowledge of plumbing codes a plus
- Bilingual proficiency (English/Spanish) is a plus
Benefits:
- Health Insurance
- Medical Insurance
- PTO
- 401k
How to Apply:
Please submit your resume and a cover letter outlining your relevant experience to Angela Colaiocco at AColaiocco@trematore.com .
We look forward to hearing from you!
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $20 - $23