Project Coordinator

JOB SUMMARY:

The Project Coordinator will work closely with the construction management team, including the Construction Manager and the Vice President/General Manager. This position will perform various high-level administrative construction tasks and project engineering duties to support the coordination of construction projects from inception to completion.

ESSENTIAL FUNCTIONS:

• Assist the Project Management team with project-related tasks, including planning, scheduling, and coordinating project activities to meet deadlines.
• Support the project by being responsible for logistics planning, tracking, and communication.
• Support Project Managers & Estimators by obtaining pricing to develop cost estimates.
• Participate in the bidding process, including the preparation of proposed materials and marketing efforts. 
• Manage the application process for obtaining any necessary licenses and permits.
• Responsible for successful project start-up and close-out.
• Support development and maintenance of project plans, including timelines, project phases, and activities as required.
• Coordinate with PM and QC Manager to help ensure that subcontractors receive all required documents before starting on-site work.
• Assist in coding invoices to properly track project expenses against the budget.
• Maintain paper and electronic filing and archiving systems for project-related files.
• Assisting with Requests for Information (RFI’s) & Design Clarification/Variation Requests (DC/VRs).
• Support in preparing and maintaining comprehensive project status reports. 
• Manage contract document compliance.
• Support the initial project buyout process and submit to the project management team.
• Support Project managers with project deliverables and or professional communication management, such as:
  • Submittal tracking
  • Project Cost Reports
  • Change Proposals
  • Change Orders
  • Operations and Maintenance Manuals (O&M’s)
  • Contract Drawings and Specifications
  • Contract Close-Out Documentation
• Assist in verbally communicating effectively with clients.
• Draft correspondence and obtain necessary signatures, as needed.
• Assist in developing presentations for outside agencies and internal communications.
• Coordinate and attend client meetings. 
• Record action items during meetings and execute follow-through.
• Coordinate with Human Resources to meet client/project labor requirements and ensure adherence to the company's local hire policy at project sites.
• Track and file incoming reports from the construction team, including daily reports, safety documentation, and photos.
• Assist with scheduling training programs for companies.
• Assist with company and project administrative duties as needed.
• Work as a “team player” with co-workers in a respectful and supportive manner.
• Responsible for reporting any incident, situation, or activity that may affect the company’s ability to operate safely, ethically, and profitably to the General Manager.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as directed.

SUPERVISORY FUNCTIONS:

This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge in various fields of construction concepts, practices, and procedures.
• Familiar with construction plans and specifications.
• Understanding project life cycle stages, including planning, execution, monitoring, and close-out.
• Basic knowledge of pricing, bidding, and buyout procedures.
• Advanced Microsoft Project, Excel, Word, PowerPoint, and Outlook knowledge. 
• Skill in organizing resources, establishing priorities, meeting deadlines, and managing time.
• Strong technical and professional writing skills; ability to relay information clearly and informatively; edit work for spelling and grammar, and present numerical data effectively.
• Excellent analytical skills. Ability to identify and resolve problems timely, skillfully gather and analyze information, and develop alternative solutions as needed.
• Effective professional communication and interpersonal skills regarding:
• Internal and external written, graphical, and verbal communications.
• Presentations.
• Working with other departments and personnel to accomplish Brice Builder’s objectives.
• Ability to use well thought-out, rational judgement and make decisions.
• Ability to effectively communicate with clients.
• Ability to gather data, compile information, and prepare reports.
• Trusted to manage sensitive information with discretion and professionalism.
• Ability to participate in learning opportunities to stay current on best practices and new technology.
• Ability to contribute effectively, working individually or as part of a team.
• Ability to work in a team environment, take direction from supervisor(s), have a high degree of attention to detail, follow work rules, and adhere to established work schedules.
• Ability to meet attendance requirements; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
• Ability to work productively under pressure.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to comply with standard policies and procedures.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent required.
• Bachelor’s degree in Construction Management, Engineering, or related field preferred.
• Three (3) years or more of project experience required, including equipment, logistics, administrative support, scheduling, and procurement.
• Prior work experience with remote projects, including logistics, operations, accounting, and estimating, is preferred.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass drug, driving, and background screening.

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.