Administrative Assistant/Receptionist

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring flexibility for you to do your best work with hybrid work options, financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. 

Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful.  

Brice Solutions encourages our employees to embrace an entrepreneurial spirit that encourages you to grow your career through our technical and professional training programs that foster innovation and a commitment to excellence.

What does Brice Solutions do?

A recognized leader in environmental services, our proven science and engineering professionals offer our clients a multi-faceted team approach to identifying cost-effective solutions to achieve client goals in a wide range of environmental services.  Brice has a solid track record on delivering added value on projects nationwide.  

What can you expect?

As the Administrative Assistant/Receptionist you will work on-site and support the various technical and administration functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Your initiative and critical thinking skills are essential to complete job duties with minimal guidance.  Assignments are deadline driven so incumbents must be able to set priorities, take ownership of projects, work efficiently, and provide a consistent level of high-quality work in a high-pressure environment.

How will you do it?

Administrative Support

• Schedules conference rooms and assists in setting up meetings
• Assist with orders & stocking office supplies
• Assist with orders & stocking kitchen supplies
• Orders office lunches
• Monitor kitchens daily to include coffee, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout
• Check copy areas daily to include organizing, tidiness, restocking copiers
• Assist with reproduction of project binders and CD burning
• Additional support as needed
• Other duties as assigned

Accounting Support

• Assists in the preparation of expense reports
• Assists in credit card reconciliations including mid-month, monthly, and year-to-date
• Assists in locating missing company credit card receipts
• Assists in monthly and year-end A/P close

Receptionist

• Welcomes visitors by greeting them and directing them to appropriate location
• Maintain reception area to include daily tidiness, cleanliness, company paraphernalia stocked
• Picks up mail daily and distributes to staff
• Receives packages and certified deliveries
• Prepares and schedules USPS, FedEx, and UPS shipments
• Coordinate pick-ups and drop-offs with various couriers

Knowledge, Skills, & Abilities:

• Background in administrative and accounting functions
• Strong experience in Microsoft Office Suite
• Excellent oral and written communication skills, and ability to multi-task and manage time.
• Ability to work in a team environment.
• Ability to work in an Alaska Native Corporation multi-business environment.

Who is Brice Solutions looking for?

Minimum Qualifications:

• High School Diploma or GED required
• Two (2) years’ experience working in a professional office environment required
• Experience with Microsoft Office and especially Excel required.
• Ability to pass a drug and background screening

Preferred Qualifications:

• Associate’s degree in business or accounting preferred

More reasons you will love working with Brice Solutions:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid Sick Leave as outlined in the company handbook. 
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• Ten (10) paid holidays.  Eleven (11) paid holidays once you hit a 1-year anniversary. 
• 401k match at 50% up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Brice Solutions LLC. under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Solutions LLC?  Simply reach out to recruitment@calistabrice.com  

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.