Temporary Executive Assistant – 4 months

About Eidos Therapeutics & BridgeBio Pharma

Eidos Therapeutics, an affiliate of BridgeBio Pharma, is a Phase 3 developmental-stage biopharmaceutical company focused on addressing the large and growing unmet need in diseases caused by transthyretin, or TTR, amyloidosis, or ATTR. We seek to treat this well-defined family of diseases at their collective source by stabilizing TTR. Our investigational product, acoramidis (AG10), is an orally administered small molecule designed to potently stabilize TTR, a potentially best-in-class treatment aiming to halt the progression of ATTR diseases.

BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 30 drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.

Our focus on scientific excellence and rapid execution aims to translate today’s discoveries into tomorrow’s medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich, Switzerland, and are expanding across Europe.

Who You Are

We are currently seeking a highly organized and proactive Temporary Executive Assistant to provide comprehensive support to our executive team within our biotech company. The ideal candidate will possess exceptional communication and interpersonal skills, along with strong multitasking abilities. This role will primarily involve managing calendars, coordinating meetings and events, handling correspondence, and providing general administrative support to ensure efficient operations within the executive office.

Responsibilities

Executive Support:

• Efficiently manage complex calendars for multiple executives, including scheduling and rescheduling meetings
• Act as the primary point of contact for executives, employees, vendors/contractors, and external partners
• Ensure the accurate and timely flow of information
• Facilitate detailed travel arrangements for executives and oversee expense tracking and approval
• Work closely with the legal and finance team to generate and oversee the approval of agreements and purchase orders for new contractors managed by executives
• Promptly review and process invoices managed by executives
• Assist the Talent Acquisition team in coordinating the interview process, including scheduling candidate interviews, presentations, and debriefs
• Format internal and external communications, such as agendas, emails, and presentations
• Prepare meeting materials and relevant documents for executives
• Collaborate with vendors to coordinate presentations and events
• Manage document routing for signatures and notary services managed by executives
• Assist in organizing off-site retreats, managing logistics, and ensuring successful event execution
• Assist in organizing conferences and meetings with the medical site leaders

Operational Support:

• Help coordinate team-building activities
• Collaborate with other departments to develop training sessions, including lunch & learns
• Assist in creating and implementing new procedures and systems to enhance organizational efficiency
• Provide general administrative support as needed and collaborate with other admins on operational projects
• Maintain familiarity with all operational systems and procedures

No matter your role at BridgeBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
• Truth Seekers, who are detailed, rational, and humble problem solvers
• Individuals Who Inspire Excellence in themselves and those around them
• High-quality executors, who execute against goals and milestones with quality, precision, and speed

Education, Experience & Skills Requirements

• A bachelor’s degree or equivalent experience is preferred
• Minimum of 3 years of experience as an executive assistant or similar role in a fast-paced environment, preferably within the biotech or pharmaceutical industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software applications
• Experience with Gatekeeper, Coupa, Concur, DocuSign, and Adobe are a plus
• Strong organizational and time management skills with meticulous attention to detail
• Excellent written and verbal communication abilities
• Ability to prioritize tasks and thrive under pressure
• Discretion and confidentiality in handling sensitive information
• Flexibility and adaptability to meet evolving demands and deadlines
• Professional demeanor and interpersonal skills for effective interaction with executives, staff, and external contacts

Duration and Commitment:

• This is a temporary position, with the assignment duration determined by business needs. Flexibility to adapt to varying schedules, deadlines, and priorities is essential