What are the responsibilities and job description for the Data Entry/Billing Clerk position at BridgeValley Community & Technical College?

Salary : $15.08 - $17.33 Hourly

Location : South Charleston, WV

Job Type : Classified Staff

Job Number : 365

Division : Financial Affairs

Opening Date : 02 / 12 / 2025

Description

This position performs daily student and staff interactions regarding processing payments, providing accurate account details, and making payment arrangements for account balances per the established organizational policies and procedures. The Data Entry / Billing Clerk is also responsible for a variety of data entry and secretarial tasks, including maintaining accurate payment records, submitting documentation for payments into the OASIS and Banner systems, and providing support to other financial affairs areas as needed. Problems faced in this position vary and require interpretation of account details and active knowledge of organizational policies to appropriately respond to or direct questions and concerns as needed. Actual offer will be commensurate with education and experience.

Examples of Duties

Ensures student account charges and payments are posted accurately
Validates Banner cashier sessions and cash drawer balance daily
Prepares daily deposits for the college's servicing financial institution
Explains payment acceptance policies to students (e.g. 60 / 40 and Monthly Payment Plan Arrangements)
Maintains records of active payment plan arrangements
Assesses student accounts and places financial holds where appropriate
Calculates and provides refund estimates to students who withdraw from school
Reviews and answers general questions regarding all aspects of student accounts including financial aid, class registration, etc.
Reports payments to collection agency when applicable
Evaluates the drop list and remove students who have current Payment plan arrangements or third-party payers in place to ensure prevention of accidental registration removal
Prepares third-party invoices
Assists in the Workforce collection process
Maintains working relationship with the bookstore regarding any issues that students may be having
Creates Cash Receipt (CR) documents in OASIS for daily collections
Retrieves OASIS documents from Cash Balance Query (CBALSQ) and Internal Transfers (IET & IGPayroll)
Creates Banner Journal Entries for OASIS CR, IET, Online Payments (CRI), and IGP documents
Links all documents in Banner to corresponding OASIS document numbers
Maintains spreadsheets tracking time and compensation for temporary employees, tutors, and work study students
Proofreads and enters completed timesheets for temporary employees, tutors, and work study students into the Kronos system
Supports the primary payroll office as needed
Scans and catalogs documents into Share Point digital file system for Financial Affairs department
Retrieving additional supporting Banner and OASIS documentation upon request
Other duties as assigned

Qualifications

Associate Degree in Business, Accounting, or related field is preferred

1-3 years of experience in data entry, accounting, and billing experience

Knowledge of State government financial procedures

Knowledge of basic accounting and business principles

Knowledge of Institutional policies and procedures

Excellent customer service skills.

Skill in the use of personal computers and related software applications including Microsoft Office.

Record-keeping and bookkeeping skills.

Oral and written communication skills.

Analytical skills

Excellent organizational / time management skills.

Ability to maintain confidential information and records relating to students.

Ability and willingness to transfer technology skills software both Banner Finance and OASIS.

Ability to coordinate many different financial-related tasks, post payments or complete projects in a timely manner Ability to learn and apply institutional and state guidelines and policies

Ability to interpret and analyze informational needs.

Ability to analyze and solve problems.

Ability to be organized as well as detail oriented.

Ability to work independently in the absence of supervision.

Ability to establish and maintain cooperative working relationships with those contacted in the course of work.

Ability to prioritize and adjust with changing needs

Additional Information

BridgeValley will not accept incomplete applications. Please fill out the application completely, even though the resume may include the same information.

Employment is subject to satisfactory results on background check.

Copies of transcripts may be sent but originals must be available prior to hire.

This posting does not reflect the entire job description and may be changed and / or modified, at any time, without notice.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor candidates requiring a visa.

BridgeValley Community and Technical College promotes student success, prepares a skilled workforce, and builds tomorrow's leaders by providing access to quality education.

BridgeValley Community & Technical College is an Equal Opportunity Employer / Institution and does not discriminate on the basis of race, sex, pregnancy, sexual orientation, age, disability, veteran status, religion, color, ancestry, or national origin in admission, employment, educational programs or activities; nor does it discriminate on the basis of genetic information in employment or employee health benefits.

Please contact the Human Resources office at 304-205-6606 if you need assistance or reasonable accommodation in the hiring process.

Salary : $15 - $17

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