What are the responsibilities and job description for the Department Secretary- Per Diem, Endoscopy position at Brigham and Women's Hospital?
Site: Brigham and Women's Faulkner Hospital, Inc.
At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.
Per Diem. Variable weekday shifts between 9am-4pm.
Job Summary
The Endoscopy Center Department Secretary provides direct and indirect care to Endoscopy Center patients to ensure efficient patient flow and quality patient care. Under the supervision of the Nursing Director or designee, the Department Secretary performs various administrative and direct/indirect patient care duties which facilitate each patient’s readiness for their visit/procedure and an optimal unit patient flow. The Endoscopy Center Department Secretary will work collaboratively with the team to assure the practice of the Patient and Family Centered Care Model in an environment that exemplifies best practice. Expectations of the individual in this position will be to demonstrate professionalism; excellent organizational, time management, customer service and communication skills; the ability to be self-directed; work well in a group and focus on patient-centered quality care. The Department Secretary's distribution of duties and hours will be flexible to meet the needs of the unit and patients and families.
Responsibilities Include But Are Not Limited To
Brigham and Women's Faulkner Hospital is a 171- bed non-profit, community teaching hospital located in Jamaica Plain directly across the street from the Arnold Arboretum. Founded in 1900, Brigham and Women's Faulkner Hospital offers comprehensive care in a wide variety of specialties. Brigham and Women’s Faulkner Hospital is a designated Magnet hospital by the American Nurses Credentialing Center, a recognition that fewer than nine percent of all US hospitals receive.
At Brigham and Women’s Faulkner Hospital, we believe that everyone should have the chance to live a healthy life. From creating breakthroughs that have paved the way for treatments around the globe to training the next generation of providers, our patients, and those we may never meet, are at the center of everything we do. If you’re looking for more than a career, join Brigham and Women s Faulkner Hospital. Our patients call it better care. Our employees call it home.
Qualifications
Remote Type
Hybrid
Work Location
1153 Centre Street
Scheduled Weekly Hours
0
Employee Type
Per Diem
Work Shift
Day (United States of America)
EEO Statement
Brigham and Women's Faulkner Hospital, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.
Per Diem. Variable weekday shifts between 9am-4pm.
Job Summary
The Endoscopy Center Department Secretary provides direct and indirect care to Endoscopy Center patients to ensure efficient patient flow and quality patient care. Under the supervision of the Nursing Director or designee, the Department Secretary performs various administrative and direct/indirect patient care duties which facilitate each patient’s readiness for their visit/procedure and an optimal unit patient flow. The Endoscopy Center Department Secretary will work collaboratively with the team to assure the practice of the Patient and Family Centered Care Model in an environment that exemplifies best practice. Expectations of the individual in this position will be to demonstrate professionalism; excellent organizational, time management, customer service and communication skills; the ability to be self-directed; work well in a group and focus on patient-centered quality care. The Department Secretary's distribution of duties and hours will be flexible to meet the needs of the unit and patients and families.
Responsibilities Include But Are Not Limited To
- Performs assigned administrative and direct/indirect patient care duties to ensure efficient operation of the Endoscopy Center.
- Schedules patients in a manner that optimizes an efficient flow in the Endoscopy Center.
- Triages phone calls in a pleasant and courteous manner, collaborating with professional personnel when appropriate, accurately relaying messages to the appropriate personnel.
- Receives visitors to the department in a professional manner, projecting a positive public image.
- Orders office supplies weekly and as needed and puts supplies away in appropriate places.
- In all duties, upholds HIPAA requirements, adhering to confidentiality standards in all communications about patient information, i.e., schedules, medical records, phone calls.
- Files all charts and testing results into the patient medical record in a timely manner.
- Updates Endoscopy Center charts and medical records to include add-on cases, cancellations, etc.
- Works collaboratively with the medical and nursing team to optimize patient flow.
- Assists in inventory, nutrition, and supply management.
- Notifies interpreter services of patients who will need medical interpretation.
- Demonstrates ability to efficiently use FH EPIC Chart system.
- Prepares the patient medical record pre-procedure and ensures that all required paperwork is in the chart including MRI results, CT scans, referrals, MD notes. Escorts patients to and from the procedure room and/or to exit as directed by RN.
- Places patient on monitor, checks vital signs as indicated/directed.
- Assists patient with changing into appropriate hospital attire and back to street clothes as indicated, ensuring safety measures are taken to prevent falls.
- Demonstrates transfer techniques utilizing proper body mechanics to prevent discomfort or injury to patient or self.
- Collaboratively provides direct care to patients with the RN to facilitate efficient patient flow and quality patient care.
- Provides other support to Endoscopy Center team as needed.
Brigham and Women's Faulkner Hospital is a 171- bed non-profit, community teaching hospital located in Jamaica Plain directly across the street from the Arnold Arboretum. Founded in 1900, Brigham and Women's Faulkner Hospital offers comprehensive care in a wide variety of specialties. Brigham and Women’s Faulkner Hospital is a designated Magnet hospital by the American Nurses Credentialing Center, a recognition that fewer than nine percent of all US hospitals receive.
At Brigham and Women’s Faulkner Hospital, we believe that everyone should have the chance to live a healthy life. From creating breakthroughs that have paved the way for treatments around the globe to training the next generation of providers, our patients, and those we may never meet, are at the center of everything we do. If you’re looking for more than a career, join Brigham and Women s Faulkner Hospital. Our patients call it better care. Our employees call it home.
Qualifications
- High school diploma or GED required
- Graduate of medical Assistant Program requirement
- Previous clerical experience required
- Adheres to all I C.A.R.E. standards
- Ability to speak, read, and write English
- Excellent communication skills - computer proficiency
- Ability to work as a team player
- Ability to multitask, prioritize, and be detail oriented
Remote Type
Hybrid
Work Location
1153 Centre Street
Scheduled Weekly Hours
0
Employee Type
Per Diem
Work Shift
Day (United States of America)
EEO Statement
Brigham and Women's Faulkner Hospital, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
