What are the responsibilities and job description for the Interventional Nephrology Program Coordinator - Part Time position at Brigham and Women’s Hospital?

Job Description - Interventional Nephrology Program Coordinator - Part Time (3301613)

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Reporting directly to the Radiology Program Manager, and under the general direction of the Interventional Nephrology Program Medical Director, the Interventional Nephrology Program Coordinator is responsible for multiple aspects of Interventional Nephrology operations and patient coordination. The Program Coordinator has the responsibility for scheduling and transcribing orders for Interventional Nephrology procedures performed in the Radiology and operating room settings, coordinating pre-, intra-, and post procedural needs in collaboration with vascular and transplant surgery, the IN staff physicians and PA, referring non-Partners physicians and dialysis clinics, as well as patients and their families. The Program Coordinator has the responsibility for first line clinical triage of requests for procedures and non-invasive access evaluations, supported by IN PA and IN staff physician. The Program Coordinator works closely with members of the Interventional Nephrology team and Radiology managers to ensure all Program needs are met efficiently. The Program Coordinator has the responsibility to maintain quality, fiduciary, and other informational databases to improve day-to-day program functionality and allow performance and financial analyses related to the IN program.

PRINCIPLE DUTIES AND RESPONSIBILITIES :

Schedule exams in EPIC as ordered or required.

Adjust appointment types as needed with differing procedure needs.

Understand routine appointment types and expectations for future procedures.

Work closely with physician and staff to adjust schedule accordingly, including coordination of the IR suite for IN use with the IR Supervisor.

Maintain the Interventional Nephrologists Calendar regarding patient exams including interventional procedures, OR procedures, patient physical exams, staff meetings, physician vacations, and additional coverage.

Daily transcription of the Interventional Nephrology exams to the Radiology procedure boards with updating as required.

Coordinate same day or next business day add-on procedures.

Coordinate with patients and family members to ensure a ride home with a responsible adult post procedural sedation.

Work with outside ride home providers if no family or other responsible adult is available.

Complete patient PT1 form (prescription for transportation) into the Mass Health portal for approval.

Coordinate anesthesia when required in Interventional Nephrology procedures.

Coordinate OR Nephrology exams as requested by providers.

Coordinate Physical Exams.

Arrange times for interpreter services, as needed for both procedures and physical exams.

Receive or pull from patient record orders.

Receive or pull from the medical record medication list.

Receive or pull from the patient Medical Record History and Physical.

Receive or pull from the patient medical record lab values for review by radiology nursing.

Meet daily with nurses and technologists at the beginning and end of each business day to prepare for the scheduled and add-on procedures.

Maintain program database for patient follow-up with physical exam, interventional or OR procedures.

Update dialysis unit and referring physician information.

Maintain procedural exam quality outcome measures (e.g., procedure times, complications, success, etc.) and procedural CPT codes for billing and revenue follow-up.

Assist, as needed, with service recovery for patients and family members when wait times are significant.

The Program Coordinator also works closely with the BWPO Nephrology Clinic to schedule ambulatory physical exams.

Assist the billing department with updates and maintaining databases associated with internal tracking of billing.

Order patient post procedural dietary supplies as needed.

In-service and guide IN Patient Coordinator.

Plan and coordinate educational presentations regarding Kidney health for immediate and hospital-wide staff and visitors.

Maintain professional growth and development.

EDUCATION :

Bachelor degree required.

LICENSES, CERTIFICATIONS, and / or REGISTRATIONS (if applicable) :

BCLS, preferred.

EXPERIENCE :

Preferred two years of experience in a healthcare setting.

Staff adheres to all I.C.A.R.E. Standards.

Must be able to multi-task and think in a proactive manner.

Must have a high level of cultural competence and understanding.

Advanced knowledge of Microsoft Office applications.

Good organizational skills.

Must be task-oriented with high attention to detail.

WORKING CONDITIONS :

Normal office environment.

Alternately standing and sitting.

Able to lift up to 25 lbs.

Brigham and Women’s Faulkner Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location

MA-Boston-BWFH Brigham and Women's Faulkner Hospital Main

Work Locations

BWFH Brigham and Women's Faulkner Hospital Main

Administrative Support

Organization

Brigham & Women's Faulkner Hospital (BWFH)

Schedule

Part-time

Standard Hours 20

Shift

Day Job

Employee Status

Regular

Recruiting Department BWFH Interventional Radiology

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Interventional Nephrology Program Coordinator - Part Time

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