Administrative Assistant II

Why Work at BYU  

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”

 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.

Job Description

Administrative Assistant

Provide essential support to the Senior Associate University Librarian and three Associate University Librarians and provide office and event management for the Library Administration Office.

What You Will Be Doing In This Position

In this position you will provide highly complex office support to a department or function, including researching and recommending content for communications, communicating directives to high level leaders, determining appropriate information to include in reports, defining office policies and procedures, and conducting research and basic analysis.

Associate University Librarians Support

• Schedule meetings and maintain calendars
• Process complex travel arrangements and expense reports
• Work on special projects, research, compiling reports, and documentation.
  
  

Office Management And Support

• Responsible for general office management, logistics, and oversee supplies inventory
• Answer questions and ensure compliance with University policy and library regulations
  
  

Meetings And Event Management

• Organize meetings and room reservations
• Play a key role in the planning and execution of, conferences, events, and library meetings
  
  

Faculty Services

• Provide essential support for the library rank and status process
• Help facilitate visits from faculty candidates and other visiting scholars
  
  

Student Supervision

• Provide backup supervision and training of 3-5 student employees and participate in performance evaluations
  
  

Travel And Financial

• Arrange complex travel and reconciliations for visitors
• Complete expense reconciliations
  
  

Citizenship and Professional Development

• Serve in leadership roles and committees as assigned
• Participate in department, library, and university training
• Other position-related professional development activities
  
  

Minimum Education/experience Required

What qualifies you for this role:

2 years of secretarial or office management experience OR equivalent combination of education and experience

Skills, Abilities, Knowledge

• Strong written and verbal communication skills
• Ability to work independently and without direction
• Ability to deal with high pressure faculty requests and/or policy compliance issues
• High level of computer literacy in standard office applications (Word, Outlook, PowerPoint, Excel)
• Maturity and discretion in working with confidential matters
• Ability to think through and resolve problems
• Excellent public relation skills with the ability to work well with others
• Ability to prioritize, organize, and use own initiative while balancing multiple projects
• Experience with Adobe Acrobat preferred
• Knowledge of library and university policies and procedures preferred
• Event planning and management experience preferred
• Supervisory experience preferred
  
  

What We Offer In Return

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU
  
  

Apply Instructions

A cover letter and resume are required when applying.

Pay Level: 48

Compensation Range

Actual compensation based on education and experience

$19.80 - $25.72

Required Documents

All staff positions require a resume with an optional cover letter.

Refer to the Job Description for any additional required documents.

Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!