Geography Department Office Manager

Why Work at BYU  

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”

 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.

Job Description

The Geography Department Office Manager is integral in creating a welcoming place of safety and belonging for all our faculty, students, and staff. This position oversees and facilitates department operations and resources, budgets, human resources, long-term planning, and department events. Apply today!

What You'll Do In This Position

Financial Management

• Oversee department budgets and financial transactions, including accounting for purchases related to day-to-day operations
• Facilitate faculty research account spending and reconciliation
• Oversee scholarship and endowment accounts and distribution, including monitoring of Experiential Learning Funds
• Approve purchases and reconcile expenses
• Proxy and/or approve expense reports for faculty
• Maintain stewardship over department purchasing card, university campus cards, and travel cards for faculty
  
  

Faculty, Student, and Auxiliary Management

• Support faculty recruitment and hiring, including full-time and adjunct faculty interview processes
• Manage HR system needs for student employees
• Provide advisement and internship support as needed
• Serve on department, college, and university committees as requested by administration
• Provide support for Cartography and ThinkSpatial student mapping services and for Weather Station data gathering
  
  

Office Management

• Oversee a small team of student office assistants, including hiring, training, and ongoing development and mentoring
• Provide administrative assistance to department chair including rank & status, stewardship, scholarships, outreach, etc.
• Prepare and submit academic course schedules for each semester and term
• Serve as records management liaison
• Handle all alumni outreach and public relations, including updating department website and social media
• Purchase and inventory office supplies
  
  

Hosting & Travel Management

• Organize department events and lectures, including all decisions related to scheduling, venues, catering, publicity, and advertising
• Coordinate both student and faculty travel, including travel spend approvals, obtaining flights, lodging, and transportation, and supporting expense reports after travel
  
  

Required

What qualifies you for this role:

• A firm commitment to the mission of BYU
• 2 years of college and 3 years office experience, or equivalent combination of education & experience
• Basic computer skills and financial knowledge
• Office management and organizational experience
• Public relations skills, including ability to interact with students, faculty, alumni, and university personnel
• Ability to quickly and effectively adapt to changing circumstances
• Strong organizational skills and ability to manage multiple projects with a detail-oriented mindset
• Self-motivated, with ability to solve problems creatively and effectively
• Ability to maintain confidentiality and discretion when dealing with sensitive information
  
  

Preferred

• Bachelor's degree and 3 years on-campus office experience, or 5 years of off-campus office experience
• Familiarity with Workday and university policies and procedures
  
  

What We Offer In Return

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU
  
  

Pay Level: 48

Note: Please include a cover letter with your resume and application.

This posting will close at midnight on the close date, 12 Feb 2025.

Compensation Range

Actual compensation based on education and experience

$19.80 - $25.72

Required Documents

All staff positions require a resume with an optional cover letter.

Refer to the Job Description for any additional required documents.

Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!