Office Supervisor IV

Why Work at BYU

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.

Job Description

CFAC Advisement Office Manager

The primary purpose of this position is to establish an office manager dedicated exclusively to supporting the functional needs of the Advisement Center in the College of Fine Arts and Communications. The office manager is responsible for sustaining clerical needs (reports, financials, meeting minutes, etc.) and for overseeing student employees.

What you'll do in this position:

Support student employees:

• Provide initial and ongoing student employee training
• Provide potentially long-term consistency as student employees come and go (due to missions, graduation, etc.)
• Maintain continuous front desk services and coverage
• Work alongside student employees when possible
• Cover student work shifts in case of sickness/emergency
• Participate in student employee hiring interviews and selection
• Coordinate and communicate with other office manager in providing mentoring and support to student employees including providing back-up coverage for other office manager in case of sickness/emergency

Maintain office reports :

• Dean's report
• Dean's List
• Coordinate with other office manager

Contribute to weekly Advisor Meetings:

• Prepare agendas
• Represent office assistant’s needs
• Attend meetings
• Take minutes
• Send reminders regarding follow-up items/action points

Communications and other Duties:

• Manage budget/Chrome River
• Coordinate office correspondence
• Coordinate equipment maintenance, stock office supplies

What qualifies you for this role:

Required:

• Minimum 2-year combined experience as a student and as an office employee in higher education
• Aptitude for understanding, mentoring, and working well with student employees
• Ability to contribute to a unified team effort
• Sense for effective time management, ability to take initiative, be self-motivated, and meet deadlines without direct supervision
• Level of knowledge and competence in the area of student services; familiarity with the BYU website, BYU policies and procedures; knowledge and understanding of the BYU community
• Ability to instruct and manage others, motivate their performance, and resolve conflict
• Good communication skills in assisting students, parents, colleagues, faculty, administrators, etc.
• Pleasant and professional presence in an office setting; excellent customer service
• Ability to assess triage needs at the reception desk
• Ability to remain calm and helpful in interacting with distressed students
• Strict sense of organization and efficiency; ability to multitask
• Excellent writing skills
• Ability to function productively during peak busy seasons as well as potentially lighter seasons
• Computer experience and proficiency in basic office computer programs (i.e.: Microsoft Word, Outlook, Excel, etc.)
• Skills using basic office equipment (i.e.: copy machines, scanners, printers)
• Basic accounting ability
• Familiarity with telephone etiquette and protocol

Preferred:

• Bachelor’s degree in related field

What we offer in return:

This position comes with fantastic benefits , including:

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

Pay Level: 48

Compensation Range

Actual compensation based on education and experience

Required Documents:

All staff positions require a resume with an optional cover letter.

Refer to the Job Description for any additional required documents.

Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!