Health Services Manager

Job Description

Job Description

Bright Beginnings, Inc. is a non-profit organization that operates early childhood and family learning centers for families experiencing homelessness. Our mission is to meet the needs of children and families living in homeless environments by providing children with a safe, nurturing educational environment, preparing children to enter kindergarten ready to learn, and supporting homeless parents to stabilize their home lives and become self-sufficient.

The Health Services Manager position supervises and supports Bright Beginnings programs' health, nutrition, and safe environments. The position is responsible for fully implementing and delivering high-quality, comprehensive services to children and families. The position must be well-versed in the Head Start Performance Standards and Regulations, Child Abuse Regulations, and District of Columbia Municipal Regulations (DCMR).

Essential Duties :

1. Responsible for delivering the Center-Based and Home-Based programs' health, wellness, and nutrition programming.

2. Ensure compliance with local, state, and federal standards and regulations.

3. Ensure that families are progressing on the BBI Self-Sufficiency Matrix.

4. Works with teaching staff and parents to develop Individual Health Plans for children.

5. Fully implement health and nutrition-related programs, projects, initiatives, and activities.

6. Coordinate the overall health administration for children and families.

7. Conduct parent training on health, wellness, and nutrition.

8. Facilitate the Health Services Advisory Committee by recruiting parents and community representatives, keeping agendas and minutes, and sharing the Health Services Advisory Committee activities with the Policy Council.

9. Implement Head Start Performance Standards for health, wellness, and nutrition.

10. Select, support, and coordinate the various tasks of the nurse and nutritionist consultants.

11. Monitor, review, and analyze all required health screenings (such as health screening, heights / weights, nutritional assessment, lead testing, tuberculosis, and immunization records) to develop Individual Health Medical Plans for children, if needed.

12. Ensure parents are provided with information on the status of required health screenings.

13. Oversee medication administration and tracking; ensure teaching staff follow all medication administration and tracking procedures.

14. Assist parents as needed with identified resources required to obtain prescribed medications, equipment, and / or dental conditions.

15. Coordinate the activities of various vendors, grantors, and contractors (USDA, CAFCP, SNAP, WIC, etc.)

16. Support kitchen staff with maintaining compliance standards and delivering special accommodations to children with various food allergies.

17. Review and update service area plans, policies, and procedures to operate the Health, Wellness, and Nutrition programs effectively.

18. Assist the Chief of Staff in recruiting and establishing partnerships with external partners : other non-profits, city agencies, and the faith-based community to support the continuum of services required by the BBI Self-Sufficiency Matrix, including the negotiation of MOU or community partnership agreements - with public, private and non-profit partners who deliver health, wellness nutrition, and food security services to homeless children and families.

19. Supervise and maintain accurate and timely written / electronic records, including end-of-month reports, assessments, active case notes, referrals, screening instruments, anecdotal observations, and other required forms. (ChildPlus, HSES, TeachBoost).

20. Supervise Health Services Coordinators and Certified Food Handlers through one-on-one meetings and a process of reflective supervision that supports building rapport with families by helping parents locate medical / dental homes and health, wellness, and nutrition services.

21. Coordinate training of Health Services staff, including bi-weekly team meetings.

22. Ensure the timely completion of department reports and documentation by maintaining accurate and up-to-date records in ChildPlus.Net.

23. Assume lead responsibility for setting procedures and written plans for the Health Services program.

24. Review, monitor, and update monitoring procedures, protocols, and forms related to Early Head Start and Head Start Performance Standards.

25. Complete and submit required monthly reports through ChildPlus.Net and the End of Month Report to the Head Start Enterprise System (HSES).

26. Analyze data for trends, patterns, and needs in health and wellness outcome data for monthly reports and staff and parent training.

27. Attend all training, staff meetings, program manager, and team meetings as required.

28. Prepare for the on-site visit by checking records of claiming patterns and problems identified at previous visits.

29. Complete all aspects of the on-site review according to federal guidelines and state and CNP policy and document accordingly.

30. Ensures foods are prepared and served following food safety guidelines and quality standards.

31. Provides menu suggestions to encourage food variety and preparation methods consistent with healthy practices.

32. Reviews and documents the content of the entire review. Corrective action, if identified, is documented, and follow-up action is planned.

33. Provide on-site initial training for CACFP policies and procedures and nutritional requirements.

34. Assist with program recruitment and enrollment activities.

35. Actively participate in community and program-wide activities and events, increasing awareness of program services offered through BBI.

36. Work collectively with all program staff.

37. Provide data and information for various grants.

38. Maintain confidentiality of information at all times.

39. Work collaboratively with all program staff.

40. Other duties as assigned.

Qualifications :

1. Mission and culture alignment;

2. Master’s degree preferred in the health field, either in nursing, public health, medicine, or a related field. A baccalaureate degree in similar fields with at least five years of experience can be substituted for a master’s degree.

3. Excellent organizational, time management and communication skills;

4. Ability to work independently;

5. Bilingual in Spanish or Amharic (speaking and writing) preferred but not required;

6. The ability to problem-solve, handle crises, and work with families and children of various cultures and low-income backgrounds;

7. Track record of establishing effective working relationships with colleagues at all levels across teams;

8. Must have the ability to maintain a cooperative, diplomatic working relationship with co-workers, supervisors, families, and the community;

9. Must demonstrate flexibility in work settings, maturity of judgment, and ability to work collegially;

10. Must maintain training and professional development credits current;

11. Strong computer skills with expertise in Windows-based programs, such as the Microsoft Office Suite;

12. Must have DC local and Federal criminal record clearance, Child Protective Register check status and substance abuse testing; and

13. Documentation of Tuberculin-free condition and health screening on an annual basis.

Physical Demands :

• Be able to lift 25-50 lbs.
• Be able to walk, squat / kneel, sit on the floor, see, hear, and speak.
• Be able to raise objects from a lower to a higher location or move objects horizontally from one location to another.
• Be able to sit for extended periods in front of a computer.