What are the responsibilities and job description for the Administrative Support Specialist position at Bright Talent, Inc.?
About Us
Bright Talent, Inc. is a forward-thinking company that values innovation and customer satisfaction. We're committed to delivering high-quality products and services that exceed our customers' expectations.
The ideal candidate for this role will have strong communication skills, attention to detail, and a commitment to delivering exceptional service to both internal and external stakeholders. Responsibilities include managing front desk operations, distributing office badges, and assisting with various HR administrative tasks.
Duties and Responsibilities
- Greet and welcome guests and employees with a friendly and professional demeanor.
- Answer and direct emails and inquiries to the appropriate departments.
- Ensure the front office is neat, organized, and welcoming.
- Assist with workers' compensation cases, including maintaining accurate records, filing claims, and tracking status updates.
- Maintain and update employee records in the HR database.
- Provide general HR administrative support, including preparing documents, scheduling interviews, and assisting with onboarding tasks.
- Distribute employee badges and manage access control to the office building.
- Handle general office management duties, including ordering office supplies, coordinating maintenance, and ensuring the overall cleanliness and organization of the workspace.
- Manage conference room scheduling and ensure meeting spaces are properly set up.
- Coordinate with vendors and service providers as needed for office-related services.
- Prepare itineraries and ensure all travel logistics are in place for interview candidates.
- Assist in the preparation of HR reports and presentations.
- Help with special projects as needed to support the HR and office management functions.
- Provide backup support to HR team members and other departments when needed.
Education, Experience, and Skills
- Associate's degree.
- Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to handle sensitive and confidential information with discretion.
- Proven experience in administrative support, office management, or HR-related roles.
- Bilingual in English and Spanish.
