What are the responsibilities and job description for the Office Management Assistant position at Bright Talent, Inc.?
About Bright Talent, Inc.
We are a collaborative and results-driven company that values teamwork and innovation. Our team is passionate about delivering exceptional service and exceeding expectations.
The Human Resources Coordinator will play a critical role in supporting the HR department and office management operations. Responsibilities include managing front desk operations, distributing office badges, and assisting with various HR administrative tasks.
Duties and Responsibilities
- Greet and welcome guests and employees with a friendly and professional demeanor.
- Answer and direct emails and inquiries to the appropriate departments.
- Ensure the front office is neat, organized, and welcoming.
- Assist with workers' compensation cases, including maintaining accurate records, filing claims, and tracking status updates.
- Maintain and update employee records in the HR database.
- Provide general HR administrative support, including preparing documents, scheduling interviews, and assisting with onboarding tasks.
- Distribute employee badges and manage access control to the office building.
- Handle general office management duties, including ordering office supplies, coordinating maintenance, and ensuring the overall cleanliness and organization of the workspace.
- Manage conference room scheduling and ensure meeting spaces are properly set up.
- Coordinate with vendors and service providers as needed for office-related services.
- Prepare itineraries and ensure all travel logistics are in place for interview candidates.
- Assist in the preparation of HR reports and presentations.
- Help with special projects as needed to support the HR and office management functions.
- Provide backup support to HR team members and other departments when needed.
Education, Experience, and Skills
Our ideal candidate will have an Associate's degree and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint). They should also possess strong organizational skills, excellent communication skills, and the ability to handle sensitive and confidential information with discretion.
- Associate's degree.
- Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to handle sensitive and confidential information with discretion.
- Proven experience in administrative support, office management, or HR-related roles.
- Bilingual in English and Spanish.
