What are the responsibilities and job description for the Talent Operations Specialist position at Bright Talent, Inc.?
Company Overview
We're a cutting-edge company dedicated to delivering innovative solutions to our clients. Our mission is to provide world-class administrative support while fostering a positive and inclusive work environment.
Job Role:
This Human Resources Coordinator position plays a key role in supporting the HR department and office management operations. The ideal candidate will possess excellent communication skills, attention to detail, and a commitment to delivering exceptional service to internal and external stakeholders.
Main Responsibilities:
- Welcoming guests and employees with a professional demeanor.
- Directing emails and inquiries to relevant departments.
- Maintaining a clean, organized, and inviting front office area.
- Assisting with workers' compensation cases, including record-keeping and claim tracking.
- Updating and managing employee records in our HR system.
- Providing general HR support, including document preparation, interview scheduling, and onboarding tasks.
- Distributing employee badges and overseeing access control.
- Handling general office management duties, such as supply ordering and workspace organization.
- Scheduling conferences and preparing meeting spaces.
- Partnering with vendors and service providers as needed.
- Coordinating travel arrangements and logistics for interview candidates.
- Contributing to HR report preparation and presentation.
- Supporting special projects as required to aid the HR function.
- Providing backup support to HR team members and other departments when necessary.
Requirements
REQUIRED EDUCATION, EXPERIENCE, AND SKILLS:
- Associate's degree
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail
- Excellent verbal and written communication skills
- Able to handle sensitive and confidential information discreetly
- Proven experience in administrative support, office management, or HR-related roles
- Bilingual in English and Spanish
PREFERRED EDUCATION, EXPERIENCE AND SKILLS:
- Bachelor's degree
- Experience managing HR administrative tasks such as worker's compensation, recruitment support, or HRIS data management
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Paylocity
- Able to manage multiple tasks and prioritize effectively in a fast-paced environment
