Proposal Manager
Flexible Part-Time, Remote Work during normal business hours
BrightLeaf Group, Inc. is a strategic digital communications firm based in Austin, Texas. In business for 32 years, we offer a positive and collaborative team environment, a flexible work schedule, and remote positions. For more information about our company, please visit us at www.brightleafgroup.com.
We have an opportunity for a Proposal Manager who is experienced in managing and preparing high-quality proposals responsive to customer solicitations (RFPs, RFQs, RFIs, SOWs, and other requests). This role supports our Client Services team by ensuring all proposals are accurate, responsive, persuasive, and delivered on time.
RESPONSIBILITIES
Document Preparation
- Build compliant proposal outlines in response to RFIs, RFQs, RFPs, SOWs, and other requests
- Write, format, and edit responsive and compelling technical proposal content for custom solutions, coordinating input from team members (minimal use of boilerplate)
- Work in a collaborative Google Workspace environment and ensure proper version control (proposals are delivered online)
Coordination and Communication
Serve as the central point of contact for all proposal-related activitiesParticipate in win-strategy development as a valued advisor, understanding the nuances, issues, and value driversCoordinate with internal team members, including managing their input during development and obtaining their feedback from review cyclesCoordinate with external vendors to gather necessary estimates and informationProject Management
Manage the overall response processes to ensure smooth workflow from pre-solicitation through awardBuild proposal development schedules, tasks, and assignments using TeamWork to ensure deadlines are metContinuously track and report on proposal status and issuesImplement new processes as needed to ensure quality and on-time deliveryQuality Assurance
Ensure compliance with RFP requirements and client portal submission requirements, communicating all requirements to team membersConduct final reviews of documents for grammar, formatting, and completenessEnsure all documents reflect the company’s branding and professional standardsAdministrative Support
Maintain a centralized repository of templates and past documents on Google DriveAssist in scheduling meetings, coordinating reviews, and obtaining approvals using Slack and Google SuiteQUALIFICATIONS
Minimum of 2 years of experience managing, writing, and editing technical proposals in a collaborative team environmentWork remotely, preferably within Texas for occasional meetings in AustinStrong organizational skills and process-oriented approach to proposal coordinationExcellent written, verbal, and interpersonal communication skillsAttention to detail and a high standard of accuracyAbility to work independently and manage time efficiently under the pressure of multiple proposal timelinesProficiency in collaboration tools such as Google Workspace, TeamWork, and SlackBENEFITS
Flexible part-time, remote workIf you meet the qualifications and are interested in joining our team, please submit your resume outlining your relevant experience and availability. We look forward to hearing from you!
Not appropriate for moonlighting
This job requires US work authorization.
