What are the responsibilities and job description for the Facilities Coordinator position at Brighton Collectibles?
This is an onsite position based in the City of Industry
Are you a detail-oriented problem solver with a passion for keeping operations running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, we’d love for you to join our team as a Facilities Coordinator!
In this role, you’ll play a key part in ensuring our facilities remain safe, efficient, and well-maintained. You’ll work closely with vendors, landlords, and internal teams to address maintenance needs, troubleshoot issues, and keep our work environment operating seamlessly.
Responsibilities:
- Accept (or initiate), process, and close out daily repair and maintenance service requests via a service request work order system.
- Proactively guide and troubleshoot repair and maintenance issues with internal operations in a timely manner.
- Follow up and accurately input service request data and notes for tracking purposes.
- Respond to urgent requests from internal operations to resolve issues that may impact office operations or the safety of customers and staff.
- Communicate and coordinate with landlords, vendors (contractors), suppliers, local government agencies, and internal employees regarding repair and maintenance issues or warranty-related repairs.
- Review and validate lease documentation related to repair and maintenance to determine responsible parties.
- Manage and assist with answering phones, directing calls, greeting visitors, and assisting customers professionally.
- Review, validate, negotiate, and process vendor documentation such as proposals, invoices, insurance, service level agreements, rate sheets, and other necessary documents.
- Assist the Facilities Manager with vendor communications and budget reporting.
- Maintain and support office goals and objectives.
- Brief management on daily activities, whether they are on-site or off-site.
- Receive, process, and ship materials and supplies as needed.
- Perform filing duties when time permits.
- Carry out other miscellaneous duties as assigned.
- Work flexible hours.
- Travel as needed.
What You Bring:
- 2 years of facilities experience.
- Basic knowledge of repair and maintenance (HVAC, electrical, plumbing, etc.).
- Ability to solicit, review, and negotiate vendor project proposals.
- Strong proficiency in Microsoft Office (Outlook, Excel, Word).
- Customer service-oriented mindset with a proactive approach.
- Strong attention to detail and ability to stay highly organized.
- Ability to work remotely on weekends and after work hours to provide emergency support as needed.
- Excellent time management and ability to prioritize in a fast-paced environment.
- Adaptability to evolving procedures, systems, and priorities.
- Highly motivated team player who contributes to a positive workplace culture.
- Excellent written and verbal communication skills.
This is a fantastic opportunity for someone who enjoys problem-solving, working with people, and making a real impact in facility operations. If this sounds like the right fit for you, apply today!
Salary : $26 - $28
