Payroll Specialist

Job Description

Summary

We are seeking an organized and detail-oriented Payroll & Benefits Specialist with expertise in UKG Pro Payroll to join our HR team. In this role, you will manage payroll processes, administer team member benefits, and ensure compliance with all applicable laws and regulations. The ideal candidate will be a UKG expert who can optimize current processes, identify areas for improvement, and streamline payroll and benefits functions throughout the system.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. Process and manage payroll using UKG Payroll software to ensure accuracy, compliance, and timely payment of wages.
2. Administer team member benefits programs, including health insurance, retirement plans, and other company-provided benefits through UKG.
3. Maintain payroll records and ensure compliance with federal, state, and local payroll regulations, leveraging UKG’s capabilities.
4. Collaborate with the HR and finance teams to ensure accurate and up-to-date team member information within UKG.
5. Generate and analyze payroll and benefits reports through UKG, ensuring accuracy and identifying trends or discrepancies.
6. Lead efforts to improve and enhance payroll and benefits processes by fully utilizing UKG’s features.
7. Provide expert-level support to team members and management regarding UKG functionality, payroll, and benefits inquiries.
8. Assist in annual benefits open enrollment processes and communicate plan changes to team members via UKG.
9. Ensure compliance with applicable employment laws and company policies, including FLSA, FMLA, and ACA using UKG’s compliance tools.
10. Handle payroll discrepancies and resolve issues by collaborating with the finance and HR teams through the UKG system.
11. Participate in audits, both internal and external, ensuring compliance with payroll regulations and benefits administration standards, using UKG to streamline audit processes.
12. Perform other related duties as assigned.

Required Qualifications

1. Extensive experience with UKG Payroll software is mandatory.
2. Demonstrated ability to improve and streamline processes using UKG Payroll.
3. AA or Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field.
4. Advanced computer skills and proficiency in Microsoft Office Suite or related software.
5. Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
6. Excellent verbal and written communication skills.
7. Attention to detail and high levels of accuracy in payroll and benefits administration.
8. Knowledge of federal, state, and local employment laws related to payroll and benefits.
9. At least two years of experience in payroll administration or HR-related roles.

Preferred Qualifications

1. Bachelor’s degree in Human Resources or related field.
2. SHRM-CP or other HR certifications.
3. Experience with payroll in a manufacturing or marine industry environment.
4. Bilingual in English/Spanish is a plus.

Work Environment

This job operates in a professional office environment. It is a fully onsite role, five days a week, and routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

The physical demands described here are representative of those that a team member must meet to successfully perform the essential functions of this job.