Provider Enrollment Mailroom Clerk

Description

The Provider Enrollment Mailroom Clerk is responsible for tracking, distributing, and monitoring provider enrollment applications received both electronically and by mail. This role involves assigning tracking numbers, ensuring accurate data entry, and maintaining detailed records in alignment with program and contract requirements. The Clerk also organizes and updates provider files, meets unit goals, and performs various administrative tasks to support the team and department.

**This position operates on a hybrid schedule, requiring the employee to come to the office two to three times per week.**

Key Responsibilities:

• Review, data enter, and process all provider enrollment applications and related documents.
• Assign tracking numbers to enrollment applications and load them into the system for processing.
• Prepare and maintain provider folders and files, ensuring all updates and enrollments are properly documented and stored.
• Sort, distribute, and file incoming mail efficiently and accurately.
• Compile, prepare, and submit reports on time.
• Record information into computer databases, spreadsheets, and other systems.
• Track inventory and manage office supplies.
• Ensure compliance with administrative procedures and regulations.
• Assist team members with enrollment-related tasks and maintain positive working relationships with colleagues.
• Perform additional duties as assigned by the Provider Enrollment Supervisor.

Requirements

• High school diploma or equivalent is required
• Previous experience in a similar role or administrative position is preferred.

 Required Qualifications and Skills: 

• Attention to Detail: Strong ability to manage files, records, and documentation accurately.
• Technical Proficiency: Familiarity with office software, including MS Word, Excel, PowerPoint, Outlook, and Teams.
• Organizational Skills: Ability to multitask, prioritize tasks, and meet deadlines.
• Communication Skills: Strong verbal and written communication abilities.
• Customer Service Orientation: Friendly, professional demeanor with a commitment to providing excellent support.
• Teamwork: Willingness to collaborate and contribute to a positive and efficient work environment.
• Problem-Solving: Analytical thinking with the ability to address challenges proactively.
• Independence: Ability to work independently and take initiative when needed.

Physical Requirements & Environmental Conditions: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit and use hands to handle, or feel objects, a keyboard and other office equipment. The employee frequently is required to sit in meetings for long periods of time. The employee will utilize technology tools such as a laptop computer for extended periods of time. The employee must be able to reach with hands and arms and talk or hear. Specific vision abilities required by this position include close vision, color vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Briljent is a solutions-based company. Solutions come from creative ideas; ideas come from being creative with differences. Briljent believes diversity and inclusion are critical to the success of the company. Employment at Briljent is based on merit and professional qualifications. We do not discriminate against any employee or applicant because of race, creed, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, veteran status, marital status or any other basis protected by federal, state or local law, regulation or ordinance.