Administrative Support

Job Summary

The Administrative Support position is responsible for providing administrative support to leadership, managers, and other staff, as needed, through a variety of tasks related to the organization conducting business. This position will also be responsible for product coordination for marketing material.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

• Ensure that all administration tasks are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls.
• Organize and schedule meetings, appointments, and events.
• Order office supplies and maintain inventory.
• Arrange for shipping or deliveries.
• Arrange travel as needed.
• Provide general support to visiting colleagues and visitors as needed.
• Maintain a neat and orderly office environment.
• Assist the Office Manager as needed.
• Perform miscellaneous job-related duties as assigned.
• Organize, manage, and maintain business records kept in office.
• Other duties as assigned.

Competencies

• Ability to work independently and unsupervised.
• Ability to gather and analyze data, reason logically and creatively, draw conclusions and solve problems.
• Ability to make appropriate recommendations.
• Basic understanding of finance and accounting procedures.
• Ability to prioritize and organize, work under stress, meet deadlines.
• Ability to be flexible and adapt to constant change.
• Ability to flexible hours as required to meet deadlines.
• Skilled in interpersonal and written communication to assist with interactions with all levels of staff and clients.
• Skilled in Microsoft Office.
• Knowledge of Adobe Acrobat.
• Knowledge of traditional office equipment such as copiers, scanners, shredders, and postage machines.
• Ability to perform tasks in a safe and responsible manner.
• Possess excellent team spirit.
• Ability to occasionally travel.

Required Education and Experience

• High school diploma or GED.
• Minimum 1 year experience in an Administrative Support role.
• Valid driver’s license.

Preferred Education and Experience

• Associate degree in business or 3 years' experience in an Administrative Support role.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication.
• Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment and collaboration in shared workspaces.
• Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems.
• Position requires close visual focus for tasks such as operating a computer, reviewing documents and performing detail analytical work.

Physical Qualifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: must be able to hear audible safety alarms.
• Visual Acuity: must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

Equal Opportunity Employer Statement

Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.