What are the responsibilities and job description for the President & Chief Executive Officer position at Bristol Bay Native Association?

Job Title :

President & Chief Executive Officer

Reports To : Board Of Directors

Position Class :

This position description is subject to a contractual agreement between the President & CEO and the BBNA Board of Directors.

JOB PURPOSE

The President & Chief Executive Officer is responsible for the successful leadership and management of the organization according to the Mission Statement and the strategic direction set by the Board of Directors and Executive Committee.

General Functions

The President & CEO is responsible for planning, organizing, coordinating, and directing all organizational activities under the supervisory control of the Board of Directors.

Works with the Board to set goals and objectives for the organization and is directly responsible to the board for implementation, responsible for carrying out policies and directives of board with respect to program implementation.
Work requires the exercise of mature judgement and the application of sound management techniques and practices in a wide variety of administrative and related areas. Work is performed with a wide latitude for independent judgement and action.
The President & CEO shall perform whatever other duties the Board of Directors / Executive Committee, acting as a Corporate body, from time to time prescribes.

Authority

By the authority delegated to him or her by the Board of Directors, the President & CEO has full discretionary power to carry into effect the By Laws, Policies and Resolutions, Programs and budgets as approved by the Board and Executive Committee.

Primary Duties and Responsibilities

Leadership

The President & CEO is directly responsible to the Board and the Executive Committee for the administration of the Association. The President & CEO has the responsibility of carrying out the policies and directives of the Board, and exercising general supervision over the concerns and personnel of the Association.

Personnel Functions

It is the role of the President & CEO to advise for the Board of Directors in the following :

Recruitment, hiring, dismissal, staffing and supervision of supervisory personnel and Department

Change the classification of an existing position and transfer positions between departments

Observation of rules and regulations

Promotions, transfers, and disciplinary actions

Carry out policy of the Board to hire and train members of the staff

Responsible for developing and maintaining a Benefit Package consistent with the philosophy of the organization

May delegate any of the above to an appropriate staff member.

Provide direct supervision to certain specified Department Directors as from time to time may be required.

Absence of the President & CEO

The President & CEO shall have the authority to designate the appropriate Department Director (and / or staff) to carry out certain functions during his temporary absence.

Planning and Management

Financial Management

The President & CEO shall have full authority to make expenditures within the annual operating budget approved by the Board subject to the budget revision policy.

It is the role of the President & CEO to advise the Board of Directors in the following :

General ledger accounting functions such as payroll, accounts receivable, accounts payable, purchasing, property management, and internal auditing

Shall sign checks, notes, drafts, contracts and demands for payments

Authorize purchase requisitions and vouchers and payment for services

Management of stores

Administration of original contracts / grants

Prepares and submits annual budgets and / or contracts to funding sources

Monitor the investment of surplus corporate funds

May delegate any of the above to the appropriate staff

Program Planning, Development and Evaluation

It shall be the responsibility of the President & CEO to plan and develop the program approved by the Board of Directors using new and innovative methods in the delivery of services, as well as proven traditional methods. Program monitoring and compliance shall be implicit in planning and development. The main planning and developing functions include :

Initiation of or change of, policy or program or fund allocation, as directed by the Board

Public relations within and without the organization

Working closely with the Bureau of Indian Affairs, other federal and State agencies, and other social agencies

Setting up working committees as necessary or when requested by the full Board or Executive Committee

Advertising Requests for Proposals and approving all contracts / subcontracts within the approved budget

Preparation of proposals for contracts and other sources of funding

Determining means of evaluation of program goals and objectives.

Assures contract and grant compliance with federal / state funding

May delegate any of the above to the appropriate staff member.

Records

The responsibility for keeping accurate and complete records as prescribed by law, funding sources and the Personnel Policies, shall rest with the President and CEO who may delegate this duty. The following shall be kept and made available to authorized persons :

Accounting books, ledgers and supporting documentation.

Property inventories

Specific records as may be required by law or funding

Personnel records

Employees’ files

Time Sheets

Job applications

Leave of absence

Performance evaluations

Job descriptions

Salary schedule

Job classification schedules

Accident / incident report forms

Previously approved Personnel Policies

Organic documents of the Association

Articles of Incorporation

Bylaws of the Association

Corporate status documents

Board minutes

Contractual documents

Corporate financial records

Reports

The following periodic reports shall be submitted as required to appropriate funding sources :

Program progress

Financial / fiscal

Program Evaluation

Program utilization and review

The President & CEO or individual delegated shall make periodic verbal and written reports to the Board of Directors / Executive Committee on the activities and progress of the projects and programs.

Regular reports shall be made to the tribal councils of the region; these shall include, but not be limited to an annual fiscal and programmatic report and progress / program reports at least quarterly.

Meetings

The President & Chief Executive Officer shall attend all meetings of the Board of Directors, the Executive Committee, and all other board meetings, but shall not have a vote. The President & CEO shall prepare or cause to be prepared true and complete records of the proceedings of those meetings and submit a report of such meetings except during Executive Sessions to the Executive Committee for review and approval.

Community Relations / Advocacy

The President & CEO is responsible for development of effective working relationships with Board and staff to ensure cooperation and efficient operation of organizational units.

The President & CEO shall maintain sound working relationships with member villages, State and Federal agencies, the Alaska Congressional Delegation, members of the Alaska State Legislature, and other service providers.

Selection and Dismissal

The Board of Directors shall have sole authority and responsibility for the appointment and dismissal of the President & CEO. (Note : By Laws give full authority to the Executive Committee so that the Committee has the authority to select or dismiss the Executive director, but it must be with the concurrence of the full Board of Directors.)

Monitoring Performance and Evaluation of President & CEO

The President & CEO, as the Board’s agent, is directly responsible for the Administration of the Association on a day-to-day basis. Periodic written and verbal reports shall be provided to the Board at their meetings on past, present and future program activities affecting the performance of the Association.

Appropriate action will be sought as necessary from the Executive Committee on policy issues / areas. It is the Executive Committee’s responsibility to provide feedback to the President & CEO regarding his / her performance in carrying out the Policies of the Board.

The Executive Committee shall, per Board Policy, in addition to their ongoing review of the President & CEO performance, complete a formal performance evaluation annually and make appropriate recommendations to the Full Board. This may consist of revising the job description, adopting new standards of performance, or continuing with existing guidelines or expectations. Performance relative to expectations may result in an adjustment to compensation, i.e., merit increase, raise, or bonus. The Board may use BBNA’s Employee Performance Evaluation form or one of their choosing; however, the evaluation shall be in writing.

Required Knowledge, Abilities and Skills

Knowledge of business and public administration theory and practice including problem-solving and decision-making methods.

Ability to develop long-range goals and objectives that foster organizational growth, to plan, direct and coordinate the work of subordinates to accomplish those objectives.

Thorough knowledge of modern management principles and practices including principles of supervision, administration, financial management, personnel administration and organizational theory.

Ability to communicate both orally and in writing and establish effective communications throughout the organization.

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