What are the responsibilities and job description for the Finance Office Secretary position at Bristol Public Schools?
- Answers telephones and respond to inquiries via telephone or email
- Books meeting rooms, set up conferences/meetings
- Process purchase requisitions from all funding sources and MUNIS-generated requests
- Check in merchandise and label for delivery
- Checks Grant Timesheets for accuracy and forwards to Payroll
- Perform administrative tasks, including filing and photocopying
- Write emails, memos, and letters
- Process all printing requests
- Responsible for ordering standard supplies and printed forms
- Order and maintain supplies for Finance Office
- Document financial information
- Organize and distribute messages
- Make and confirm travel arrangements
- Prepare and mail outgoing correspondence
- Perform routine bookkeeping tasks regarding Student Activity Accounts
- Assist with presentations and reports
- Maintain confidentiality of information
- Maintain accurate files, records, and accounts in electronic spreadsheet format
- Compile and submit reports as required
- Maintain general office files
- Assist in inputting data into the MUNIS computer system for accounting
- Must have excellent time-management skills and be able to multitask
- Performs other duties as required by the supervisor
JobID: 7149
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
4/1/2025
4/1/2025
Location:
Bristol Board of Education
Bristol Board of Education
Date Available:
As soon as possible
As soon as possible
Closing Date:
Open until filled
POSITION TITLE: SECRETARY – BUSINESS OFFICEOpen until filled
DEPARTMENT: GENERAL - FINANCE
REPORTS TO: DIRECTOR OF FINANCE & OPERATIONS
SUMMARY:
Responsible for secretarial duties in connection with the finance department of the school district.
In addition, this person supports grants management and other duties as assigned by the Director of Finance and Operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
SUPERVISORY RESPONSIBILITIES:
None.
QUALIFICATION REQUIREMENTS: TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL DUTY SATISFACTORILY. THE REQUIREMENTS LISTED BELOW ARE REPRESENTATIVE OF THE KNOWLEDGE, SKILL AND/OR ABILITY REQUIRED. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS
EDUCATION AND EXPERIENCE:
High School Diploma or General Education Degree (GED). Associate’s Degree preferred. Previous office experience is desirable.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with parents, staff, and students.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts appropriate to the position.
COMPUTER SKILLS:
Basic knowledge and experience with job-related computer hardware and software applications. Demonstrated ability to operate a personal computer and related software.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems.
OTHER SKILLS AND ABILITIES:
Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to perform duties with awareness of district requirements and Board of Education Policies. Typing and word processing proficiency; filing; general office skills; adaptability; good public relations.
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is most frequently required to circulate around the facility actively. This involves frequent transitions from standing to sitting to bending. The employee must work with hands and repeat the same hand, arm, or finger motion many times as in typing or word processing. The employee must occasionally lift and move up to twenty-five (25) pounds, such as AV equipment and books. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described herein represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually quiet to moderate. The employee continuously interacts with the public and staff. The employee may frequently be required to meet multiple demands from several people.
SALARY: Class B of the Secretarial Contract
DATE OF SERVICE: April 22, 2025 Work hours: 8:00AM to 4:00PM.
APPLICATION: Those currently employed by the Bristol Board of Education complete an online application by 4:00 p.m. on April 8, 2025.
All others fill out an online application at www.applitrack.com/Bristol/onlineapp.
4/1/2025 KC/hg
PC #5100004
None.
QUALIFICATION REQUIREMENTS: TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL DUTY SATISFACTORILY. THE REQUIREMENTS LISTED BELOW ARE REPRESENTATIVE OF THE KNOWLEDGE, SKILL AND/OR ABILITY REQUIRED. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS
EDUCATION AND EXPERIENCE:
High School Diploma or General Education Degree (GED). Associate’s Degree preferred. Previous office experience is desirable.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with parents, staff, and students.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts appropriate to the position.
COMPUTER SKILLS:
Basic knowledge and experience with job-related computer hardware and software applications. Demonstrated ability to operate a personal computer and related software.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems.
OTHER SKILLS AND ABILITIES:
Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to perform duties with awareness of district requirements and Board of Education Policies. Typing and word processing proficiency; filing; general office skills; adaptability; good public relations.
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is most frequently required to circulate around the facility actively. This involves frequent transitions from standing to sitting to bending. The employee must work with hands and repeat the same hand, arm, or finger motion many times as in typing or word processing. The employee must occasionally lift and move up to twenty-five (25) pounds, such as AV equipment and books. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described herein represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually quiet to moderate. The employee continuously interacts with the public and staff. The employee may frequently be required to meet multiple demands from several people.
SALARY: Class B of the Secretarial Contract
DATE OF SERVICE: April 22, 2025 Work hours: 8:00AM to 4:00PM.
APPLICATION: Those currently employed by the Bristol Board of Education complete an online application by 4:00 p.m. on April 8, 2025.
All others fill out an online application at www.applitrack.com/Bristol/onlineapp.
4/1/2025 KC/hg
PC #5100004
