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KP653 - Full-Time Executive Assistant / Office Administrator - San Francisco

British American Household Staffing
San Francisco, CA Full Time
POSTED ON 3/4/2025
AVAILABLE BEFORE 6/5/2025

Overview

An executive assistant / office administrator is sought for a global strategic advisory firm based in San Francisco. This individual will look after 2 executives and support the day-to-day office management duties for the company’s San Francisco office. The schedule will be 8 : 30am-5 : 30pm, Monday through Friday, with flexibility, if needed. This is a hybrid position, with a minimum of 3 days in the office. The company values work-life balance to ensure employees have the time and space to focus on personal and family obligations. However, from time to time, there could be a need to work out of hours, address urgent matters, or virtually attend an early morning company-wide meeting.

Responsibilities

Office Assistance

  • Liaise with building management.
  • Ensure the office environment is kept to a high standard for both internal and external guests.
  • Order and stock groceries and supplies; accept packages and sort mail; track internal office travel schedules.
  • Ensure compliance with office security protocol and standards.
  • Taking ownership of processes and ensuring these are maintained.

Executive Assistant

  • Act as your Executive’s thought partner, anticipating their needs and managing their time in a fast-paced and fluid client-service environment.
  • Own and strategically drive the Executive’s diary; schedule (and reschedule) a dynamic flow of client and internal meetings.
  • Coordinate end-to-end travel; book domestic and international flights, cars, and hotels.
  • Process expense reports (NetSuite).
  • Enter CRM data (Salesforce).
  • Help plan, organize and curate bespoke events for c-suite guests in distinguished venues.
  • Support your Executives’ marketing efforts by conducting research, gathering information, and keeping them organized.
  • Build rapport with the business support team, Executive team, clients, and client EAs, and facilitate scheduling with friendliness, professionalism, efficiency, and close attention to detail.
  • Using sound judgment being proactive in anticipating needs of your executives and the wider office.
  • NB. This role does not typically require travel. However, there are opportunities to travel to other offices for training and development, and to other – sometimes far-flung – destinations for offsites and events.

    Qualifications

  • 3 years’ experience in the professional services industry
  • The ideal candidate is a high-performer who strives for excellence and takes genuine pride in their work.
  • Be affable, dependable, and over time, work to build trusting and meaningful relationships with colleagues.
  • Be polished and professional, with a “no job is too big or small” attitude; equally gracious and determined in any task.
  • Requirements

  • US passport, Green Card or EAC
  • Candidates must have a team-oriented mentality and take ownership and pride in the success of their Executives, offices and the firm.
  • Someone with a keen interest in understanding and connecting to the firm’s purpose, what they do, and how they serve our clients, will thrive best in this role.
  • Salary and Benefits

  • 130,000-$140,000, contingent on background and experience.
  • Discretionary performance bonus
  • Comprehensive benefits package to include the following :
  • A 401(k) with matching

  • A no-deductible healthcare package (Medical, Dental, Vision, Mental Health Services) covered at 100% company paid premiums for you and your dependents
  • Maternity and Paternity leave
  • Company-paid life insurance
  • 25-days paid annual leave prorated from the start of employment
  • Salary : $130,000 - $140,000

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