Finance Assistant

JOB TITLE: Finance Assistant

DEPARTMENT: Finance

REPORTS TO: Director of Accounting

FLSA STATUS: Non-Exempt

EMPLOYMENT STATUS: Fulltime 12 months

MINIMUM JOB REQUIREMENTS:

Education: High school diploma or GED; entry level college accounting coursework preferred

Experience: Minimum 2-3 years in basic accounting, bookkeeping or banking

Skills: Demonstrated ability in Windows based software, excellent customer service, high attention to detail, strong problem solving and organizational skills, tracking budget expenses, analyzing information, vendor relationships, data entry skills, general math skills.

ESSENTIAL JOB FUNCTIONS: These statements are intended to describe the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

1. Reconciles and processes invoices, purchase orders, approvals, and receipts of products/services in accordance with Oklahoma statutes and district policies before making payments.

2. Pays vendors by scheduling and preparing checks/electronic payments’ resolving purchase order, contract, invoice, or payment discrepancies and documentation, insuring credit is received for outstanding memos.

3. Maintains purchase order, invoice, and related backup document files that conform to State Audit requirements.

4. Investigates and resolves problems associated with processing of invoices and purchase orders. Performs daily follow-up on accounts payable communications and issues requiring special or urgent attention.

5. Provides customer service and support to internal departments with respect to various accounts payable and related accounting inquiries; serves as liaison between departments and vendors in the resolution of problems and inquiries.

6. Communicates and follows up with vendors to resolve issues and determine methods for expediting problem payments.

7. Analyzes and manipulates data and prepares standard and ad hoc reports as required.

8. Responsible for all financial accounts within accounts payable as assigned; reconciles accounts.

9. Maintains comprehensive and easily accessible files for yearly accounting audit.

10. Prepares routine correspondence, reports, forms, and other documents upon request.

ESSENTIAL BEHAVIOR:

Must exhibit excellent interpersonal skills and teamwork’ ability to use sound judgment and communicate appropriately. Ability to receive and appropriately respond to directions from supervisor. Able to deal successfully with changes in job assignment and to properly respond to complaints. Able to work cooperatively with district employees and the public while achieving the objectives of the job.

ATTENDANCE STATEMENT:

Able to be in attendance for assigned work schedule with 95% minimum attendance.

ENVIRONMENTAL CONDITIONS:

Work is performed inside in a computerized office environment with minimal exposure to extreme environmental conditions or hazardous materials/equipment.

PHYSICAL STANDARDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit, talk and hear. The employee is frequently required to walk, stand, bend and stoop. The employee is required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing and computer work. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• On-the-job training
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Work Location: In person