What are the responsibilities and job description for the Business Office Manager (Hospice) position at Brookhaven Hospice?
Overview
Are you a detail-oriented, multitasking pro with a passion for supporting compassionate care? We're looking for a dynamic Hospice Business Office Manager to join our team and play a pivotal role in our hospice location. If you thrive in a fast-paced environment and enjoy making a difference behind the scenes, this is the role for you!
The role of the Hospice Business Office Manager is to provide administrative support to the hospice location by conducting research, preparing reports, handling information request, and preforming clerical functions. They are also responsible for coordinating the day-to-day hospice office activities which include a wide range of responsibilities from new hire orientation to payroll and office budgetary management.
Brookhaven Hospice is a premier provider of end-of-life care. Our family of hospices provide quality care through our mission-oriented and patient-centric services. We are growing rapidly and are looking for skilled individuals to join us in our journey.
Our commitment to our colleagues is unwavering, and we offer an exceptional compensation package and industry-leading benefits, including:
- Comprehensive Health, Dental, & Vision Insurance
- Company matching 401(k) to secure your future
- A generous time-off package with 15 days of PTO & 10 Holidays
- Tuition Reimbursement & Certification Assistance to support your professional growth
- Wellness & Discount Programs to help you lead a healthy and balanced life
- Cell Phone, Mileage, & Gym Membership Reimbursement for your convenience
- Hands-on Clinical Onboarding Program to ensure you have a smooth transition into our team
If you are looking for a career with a purpose and a supportive team culture, then this is the position for you!
Responsibilities
- HR Assistance: Oversee and audit human resources records for all employees, volunteers, Medical Directors, and contracts, ensuring compliance with company, state, and federal guidelines.
- Training Coordination: Schedule and kick off training for new systems to keep our team ahead of the curve.
- Payroll Precision: Initiate, reconcile, and audit payroll practices to ensure accuracy and efficiency.
- Admission Paperwork: Ensure timely compilation of all admission paperwork with necessary signatures and dates.
- Invoice Management: Code and key all invoices, review for accuracy, and actively seek out cost-saving opportunities.
- Supply Management: Maintain, track, and order sufficient office and medical supplies to keep operations running smoothly.
- PTO Coordination: Manage PTO schedules and requests for both office and field staff to ensure adequate coverage.
Qualifications
- High School Diploma or G.E.D. required, Associates Degree in Business preferred.
- Minimum three (3) years' experience with clerical/administrative duties is required with experience in Hospice and/or a related healthcare field being required.
- Demonstrated ability to supervise and direct professional and administrative personnel.
- Knowledge of business management, governmental regulations, and Medicare Conditions of Participation standards.
- Must be able to work flexible hours and travel between offices and facilities if necessary.
- Must be computer proficient in typing and Microsoft Excel, including background in EMR.
