What are the responsibilities and job description for the Entry Level Administrative Assistant position at Brooklyn Associates?
We are hiring a self-motivated, energetic individual to fill our multi-functional entry-level Administrative Assistant position! We are one of the leading full-service business consulting firms in the local area. As the entry-level Administrative Assistant, you will be primarily responsible for handling front office reception and human resource administration duties, including greeting guests, answering phones, handling company inquiries, and assisting in scheduling candidates for interview appointments.
The community that our team has built is incredibly inspiring. Our team is the key to our competitive edge. The team camaraderie built shines within and outside the office during our weekly team get-togethers. Other team bonding activities include team golfing events, bowling, dinners, laser tag, paint nights at the office, virtual Zoom games, and probably everyone's favorite, all-inclusive annual retreats. We value all team members equally and look forward to welcoming a new addition to our team in the Entry-Level Administrative Assistant role.
Entry-Level Administrative Assistant Daily Responsibilities:
- Increase the retainment of candidates through the recruiting process due to creating an exciting first impression of the company
- Manage the applicant tracking system and other internal reports daily
- Conduct a high level of outbound calls to prospective candidates to schedule their interview appointments with the appropriate hiring manager
- Takes joy in sparking conversation, providing excellent candidate service, and organizing office flow and efficiency
- You are a friendly face for the team and any guest
- Manage reception appearance and ambiance by keeping the area clean and organized
- Administer interview reminders and check-ins, and ensure the candidate's wait experience is positive, pleasant, and comfortable
Qualifications of the Entry-Level Administrative Assistant:
- A high school diploma or equivalent is required
- 1-2 years of previous administrative, customer service, retail, or hospitality experience
- Great Positive Attitude, Energetic, and team-oriented
- Self-motivated, punctual, and well organized. Must be detail-oriented
- Outstanding verbal and written communication skills
- Good working knowledge of computer systems, such as Microsoft Word, Excel, and Outlook
