What are the responsibilities and job description for the Driver Coordinator position at Brooklyn Bottling of Milton NY?
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Description
Iberia Foods Corp is a Food & Beverage distribution company with locations in New York, New Jersey, Massachusetts, Chicago, Atlanta, and two locations in Florida, Miami and Orlando. We service over 12,000 supermarkets, club stores, wholesalers and independent retailers.
Iberia Foods understands the unique and differentiated needs of each community. The company sells, distributes, and promotes a complete and diverse portfolio of leading brands from the Caribbean, Latin America.
Job Title: Driver Coordinator
This role is integral to ensuring smooth operations related to driver check-ins, settlement processing, credits, and invoice management. You will be responsible for verifying and cleaning invoices, managing credits, preparing driver bags, and ensuring that all required documentation is organized and accurate.
Key Responsibilities:
- Driver Check-Ins & Support:
- Check in drivers upon arrival and ensure proper documentation is completed and verified.
- Provide drivers with relevant information regarding settlements, credits, and invoicing.
- Assist drivers with any questions related to the settlement process or required documents.
- Settlement Processing:
- Review and process driver settlements, ensuring accuracy and completeness.
- Verify and clean invoices and credits to ensure they are free from errors.
- Resolve discrepancies between settlement reports, credits, and invoices.
- Invoice & Credit Management:
- Print and organize invoices and credit documents for drivers during pickups.
- Ensure all invoices are prepared and properly filed for audit and tracking purposes.
- Coordinate with accounting or finance teams to ensure timely and accurate processing of payments and credits.
- Driver Bag Preparation:
- Prepare driver bags with all necessary documentation, including invoices, credits, and other required materials for each pickup.
- Ensure that all materials are accurately prepared and handed to drivers before departure.
- Documentation & Record Keeping:
- Maintain accurate and organized records of all settlements, invoices, credits, and driver transactions.
- Regularly update and review records for accuracy and compliance.
- Collaboration & Communication:
- Collaborate with internal teams, including accounting and operations, to ensure smooth processing of settlements and related documents.
- Provide timely communication to drivers and internal teams regarding any issues or delays in settlement processing.
Position Requirements:
- Previous experience in a settlement, accounting, or administrative role is preferred.
- Strong organizational and multitasking abilities.
- Excellent attention to detail and problem-solving skills.
- Comfortable working with spreadsheets, databases, and other office software.
- Strong communication skills, both verbal and written.
- Ability to work in a fast-paced environment and manage multiple priorities.
- Knowledge of basic financial or accounting principles is a plus.
- Ability to handle sensitive and confidential information with professionalism.
- Bilingual (Spanish and English) is preferred but not required.
Work Schedule:
Full-time position with generally available hours from 11:30 AM to 7:30 PM, with paid overtime as needed to complete the work for the day.
