What are the responsibilities and job description for the Assistant to the VP of Finance and Operations position at Brophy College Preparatory?
Brophy College Preparatory is currently seeking an Assistant to the VP for Finance and Operations to begin early Summer 2025
The Assistant to the VP of Finance and Operations provides broad support to the VP for Finance and Operations, as well as to the Business Office.
Job Title: Assistant to the VP for Finance and Operations
Position Reports to: Vice President for Finance and Operations
Classification: Non-exempt, salaried (overtime paid at 1.5x)
Job Status: Full Time (40 hours), 12-months
Start Date: flexible, around June 2025
Support to the VP of Finance and Operations:
Triage emails and phone calls
Assist with travel arrangements
Confirm, proofread and upload annual faculty contracts
Edit, update, and proofread the Staff and Faculty Handbooks annually
Create and manage the semi-annual staff performance review process in Paycom
Investigate and triage resolutions on a variety of topics that typically arise through normal operations
Maintain calendar for VP, book meeting rooms, schedule meetings
Coding of all charges on VPs school credit card in Visa Spend Clarity
Monthly reconciliation of all school credit cards (20) in Visa Spend Clarity/Blackbaud
Assistance to employees with coding of expenses for AP processing and credit card purchases
Gather and write the Business Office updates for the Admin Bulletin distributed to all faculty and staff weekly
Write bi-weekly Bronco Beat Newsletter updates that are communicated to all families
Gather and sort mail for VP of Finance and Operations
Provide backup to front desk when necessary - greet visitors, run mail through postage machine
Flexibility to research and support as needed on a variety of tasks
Support to the Student Billing Department:
ESA liaison to parents with Brophy students
Support Billing and Financial Aid Specialist with student billing questions
Support Billing and Financial Aid Specialist with financial aid / STO questions generated from parents
Support Billing and Financial Aid Specialist with student billing date changes in Brophys billing system
Support to HR Specialist:
Create Safe Environment Training (SET) materials annually in Paycom, assign and monitor SET to faculty, staff, and new employees. Create reports for CMG yearly
Create and assign Faculty and Staff handbooks annually in Paycom, assign to faculty/ staff, and new employees
Onboard Volunteers as needed in Paycom
Monitor IVP Fingerprint Cards for current status, work with employees to obtain cards, and update in Paycom
Support with onboarding of coaches, Summer Enrichment, and Summer School
Support with Employee Benefits Open Enrollment - validating changes in coverage with employees, making requested changes in Paycom for employees, being a resource for employees regarding coverage options
Assist in managing data available in Paycom for accuracy
Support to Accounts Payable:
Weekly - upload invoices to Blackbaud and Google Drive
Request and research missing documentation to support payables as needed
About Brophy:
A Jesuit school with an enrollment of 1300 boys, Brophy offers its students a rigorous and relevant college preparatory curriculum, a highly developed fine arts and music program, a diversity of extracurricular activities, and a strong retreat and service learning program. As a Jesuit school, Brophy takes great pride in striving to form well rounded young men who are firmly grounded in a relationship with God that orients them to lead lives of service. In addition to the high school, Brophy includes Loyola Academy which is a tuition-free, comprehensive junior high school program for sixth, seventh, and eighth grade boys who demonstrate academic promise but have had limited educational opportunities. For more information, visit Brophys webpage.
To Apply: Interested applicants should submit a letter of interest and rsum to Jill Zimmerman: jzimmerman@brophyprep.org. Compensation and benefits are commensurate with experience and are competitive. Brophy College Preparatory is an equal opportunity
employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Ideal candidates will be detail oriented, great communicators, and have working knowledge of G-Suite applications (including Google Sheets and Docs), Google Drive along with an ability to pick up systems quickly.
The Assistant to the VP of Finance and Operations provides broad support to the VP for Finance and Operations, as well as to the Business Office.
Job Title: Assistant to the VP for Finance and Operations
Position Reports to: Vice President for Finance and Operations
Classification: Non-exempt, salaried (overtime paid at 1.5x)
Job Status: Full Time (40 hours), 12-months
Start Date: flexible, around June 2025
Support to the VP of Finance and Operations:
Triage emails and phone calls
Assist with travel arrangements
Confirm, proofread and upload annual faculty contracts
Edit, update, and proofread the Staff and Faculty Handbooks annually
Create and manage the semi-annual staff performance review process in Paycom
Investigate and triage resolutions on a variety of topics that typically arise through normal operations
Maintain calendar for VP, book meeting rooms, schedule meetings
Coding of all charges on VPs school credit card in Visa Spend Clarity
Monthly reconciliation of all school credit cards (20) in Visa Spend Clarity/Blackbaud
Assistance to employees with coding of expenses for AP processing and credit card purchases
Gather and write the Business Office updates for the Admin Bulletin distributed to all faculty and staff weekly
Write bi-weekly Bronco Beat Newsletter updates that are communicated to all families
Gather and sort mail for VP of Finance and Operations
Provide backup to front desk when necessary - greet visitors, run mail through postage machine
Flexibility to research and support as needed on a variety of tasks
Support to the Student Billing Department:
ESA liaison to parents with Brophy students
Support Billing and Financial Aid Specialist with student billing questions
Support Billing and Financial Aid Specialist with financial aid / STO questions generated from parents
Support Billing and Financial Aid Specialist with student billing date changes in Brophys billing system
Support to HR Specialist:
Create Safe Environment Training (SET) materials annually in Paycom, assign and monitor SET to faculty, staff, and new employees. Create reports for CMG yearly
Create and assign Faculty and Staff handbooks annually in Paycom, assign to faculty/ staff, and new employees
Onboard Volunteers as needed in Paycom
Monitor IVP Fingerprint Cards for current status, work with employees to obtain cards, and update in Paycom
Support with onboarding of coaches, Summer Enrichment, and Summer School
Support with Employee Benefits Open Enrollment - validating changes in coverage with employees, making requested changes in Paycom for employees, being a resource for employees regarding coverage options
Assist in managing data available in Paycom for accuracy
Support to Accounts Payable:
Weekly - upload invoices to Blackbaud and Google Drive
Request and research missing documentation to support payables as needed
About Brophy:
A Jesuit school with an enrollment of 1300 boys, Brophy offers its students a rigorous and relevant college preparatory curriculum, a highly developed fine arts and music program, a diversity of extracurricular activities, and a strong retreat and service learning program. As a Jesuit school, Brophy takes great pride in striving to form well rounded young men who are firmly grounded in a relationship with God that orients them to lead lives of service. In addition to the high school, Brophy includes Loyola Academy which is a tuition-free, comprehensive junior high school program for sixth, seventh, and eighth grade boys who demonstrate academic promise but have had limited educational opportunities. For more information, visit Brophys webpage.
To Apply: Interested applicants should submit a letter of interest and rsum to Jill Zimmerman: jzimmerman@brophyprep.org. Compensation and benefits are commensurate with experience and are competitive. Brophy College Preparatory is an equal opportunity
employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Ideal candidates will be detail oriented, great communicators, and have working knowledge of G-Suite applications (including Google Sheets and Docs), Google Drive along with an ability to pick up systems quickly.
