Executive Assistant

Executive Assistant

About Broward Children’s Center (BCC)

Broward Children’s Center (BCC) is dedicated to transforming lives by providing specialized care to children and young adults who are medically fragile and developmentally disabled. Our comprehensive services range from 24/7 skilled nursing at our pediatric care facility to developmental education programs, therapeutic support, and family-centered services like respite care, social services, and in-home health support.

With unique programs including ABA therapy, developmental preschools, K-12, Home Health and PPEC outpatient care, BCC ensures each individual receives tailored support to thrive. Our team also takes part in community events, such as our annual 5K and golf tournament, creating a vibrant, mission-driven workplace.

“With your support, Broward Children’s Center (BCC) provides quality programs to infants, children, and young adults who are developmentally disabled and/or medically fragile through a continuum of services designed to meet the needs of children and their families.”

If you’re passionate about impactful work and a supportive team environment, BCC may be the perfect place for your career.

Summary

The Executive Assistant provides high-level administrative support to the CEO and executive leadership team. This position is responsible for managing the CEO’s schedule, coordinating meetings, maintaining records, and acting as a key liaison between the CEO and internal/external stakeholders. The ideal candidate must be exceptionally well-organized, detail-oriented, and capable of anticipating needs with a proactive approach.

A strong ability to take accurate and comprehensive meeting notes is essential, as this role will be responsible for recording minutes for all board meetings and any meetings involving the CEO. The Executive Assistant must maintain the highest level of confidentiality, professionalism, and discretion in handling sensitive information.

Qualifications

To perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

• Bachelor’s degree preferred (Business Administration, Communications, or related field)
• Minimum five (5) years of experience in executive-level support, or an equivalent combination of education and experience
• Proven experience in high-level administrative work, board meeting support, and calendar management
• Experience in healthcare, nonprofit, or regulated industries preferred

Skills & Competencies

• Exceptional organizational skills—must be highly structured and detail-oriented, capable of managing multiple priorities with precision
• Excellent note-taking and transcription abilities—must be able to capture and summarize discussions accurately
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools
• Ability to work independently with minimal supervision while exercising sound judgment
• Strong confidentiality and discretion in handling sensitive information
• Problem-solving and critical-thinking skills—ability to anticipate issues and find solutions proactively

Certificates, Licenses & Registrations

• Valid Florida Driver’s License

Essential Duties & Responsibilities

Duties include, but are not limited to:

• Manage and maintain the CEO’s schedule, including coordinating appointments, meetings, and travel arrangements
• Ensure seamless communication between the CEO and all internal/external stakeholders
• Serve as the primary liaison between the CEO and staff, board members, and community partners
• Prepare and distribute meeting agendas, reports, and briefing materials for the CEO
• Record and transcribe detailed and accurate meeting notes for all board meetings and any meetings involving the CEO
• Distribute meeting minutes in a timely manner and track follow-up actions

• Maintain electronic and physical records of all board documents, reports, and key organizational policies
• Assist with special projects assigned by the CEO, ensuring timely completion
• Conduct research and compile data to support decision-making
• Assist in policy development and grant writing as needed
• Coordinate logistics for company-wide events, retreats, and executive functions

• Handle confidential correspondence, emails, and phone calls on behalf of the CEO
• Monitor incoming mail, faxes, and other communications, ensuring prompt response
• Facilitate IT and operational support needs in coordination with the IT department
• Provide facility tours for visitors and key stakeholders as needed

• Serve as a resource for executive-level staff and provide administrative support as needed
• Assist in legislative matters and advocacy efforts for the organization
• Ensure smooth day-to-day operations within the executive office by proactively addressing potential issues

Physical Demands & Work Environment

The physical demands and work environment characteristics described below are representative of those encountered while performing the essential functions of this role.

• Ability to sit for extended periods while using a computer and telephone
• Occasionally required to stand, walk, stoop, kneel, or lift up to 25 pounds
• The work environment is typically moderate in noise level and primarily office-based

Employee Benefits

Broward Children’s Center (BCC) is proud to offer a comprehensive benefits package to full-time benefit eligible positions to support your health, financial security, and well-being. Key benefits include:

• Medical, Dental, and Vision Coverage: Multiple plan options to suit individual and family needs once eligibility requirements are met..
• Income Protection: Employer-paid basic life insurance and employer-paid short-term disability once eligibility requirements are met.
• Flexible Spending Accounts: Options for medical and dependent care expenses, allowing pre-tax contributions.
• 401(k) Retirement Plan: Automatic enrollment after eligibility, with diverse investment options to help secure your future once eligibility requirements are met.
• Additional Support: Access to an Employee Assistance Program (EAP) and voluntary supplemental insurance, including accident and critical illness coverage.

Employee Childcare:
BCC offers valuable childcare programs to support our employees and their families:

• Step Up Scholarship for Students with Unique Abilities (Pre-K up to 8th grade). We offer Private Therapy Services for those that qualify. Breakfast, lunch, and snacks are included.
• Early Learning Coalition of Broward County School Readiness Program (for children ages 1 up to 3 years old). Early Steps Therapy Services for those that qualify. Breakfast, lunch, and snacks are included.
• Employee Daycare (for ages 1 year through 5 years old), available at $150 per week, inclusive of breakfast, lunch, and snacks.
• Broward County Non-School Days: We offer our employees child care when Broward County has non-school days (winter break, spring break, thanksgiving break), with the exception of major holidays (Thanksgiving, Christmas day, etc.).

Join BCC and enjoy a supportive, robust benefits program designed to help you thrive in both your personal and professional life.

Executive Assistant

QUALIFICATIONS:

• Strong ability to execute work with a diversity, equity, and inclusion lens.

• Significant executive support experience. Nonprofit board experience is highly-preferred.

• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.

• Strong verbal and written communication skills.

• Exceptional organizational skills and impeccable attention to detail.

• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.

• Make appropriate, informed decisions regarding priorities and available time.

 • Ability to complete a high volume of tasks and projects with little or no guidance.

• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

 • Able to maintain a high level of integrity and discretion in handling confidential information. • Excellent judgment is essential.

 • Ability to switch gears at a moment’s notice. WORK ENVIRONMENT

• Thrive in an intense, do-it-yourself, start-up environment.

• Ability to work well within a cross-functional team environment and diverse communities

Salary : $29 - $30