What are the responsibilities and job description for the Senior Specialist, Mailroom position at Broward College?
Job Profile Summary
Under general supervision the purpose of the job is to plan, assign, and review the work of a mail operations unit comprised of personnel engaged in retrieving, delivering, weighing, stamping and sorting interoffice and official mail for a designated campus or mail operations center of the college. Employees in this job classification are responsible for ensuring the effective and timely flow of mail and parcels between departments, campuses, and college sites from inside/outside carrier sources. Performs other related work as directed.
Minimum Education
Senior Specialist, Mailroom
Position Number
P0005499
Job Status
Full time Regular
Department
Material Services
Location
Central Campus
Pay Grade
612
Salary
$36,576 - $42,062 (Salary rate commensurate with education and experience)
Work Shift
Work Schedule
Monday-Friday/Weekends/Varies
Hours Per Week
40
Posting End Date
Open Until Filled
Comments
To be considered for this position, a completed online employment application form along with a resume are required.
Designated Essential Personnel
No
FLSA Status
Non-Exempt
Position Classification
Professional Technical Staff (PTS)
Special Instructions to Applicant
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
Under general supervision the purpose of the job is to plan, assign, and review the work of a mail operations unit comprised of personnel engaged in retrieving, delivering, weighing, stamping and sorting interoffice and official mail for a designated campus or mail operations center of the college. Employees in this job classification are responsible for ensuring the effective and timely flow of mail and parcels between departments, campuses, and college sites from inside/outside carrier sources. Performs other related work as directed.
Minimum Education
- High School diploma or GED required.
- Two or more years of relevant experience in Records Management / Mailroom Operations, in a high volume mail distribution operation. Be trained in USPS, UPS and FedEx procedures.
- Valid Florida Driver's License required.
- Daily - 30%: Coordinates, assigns and reviews work engaged in the retrieval, delivery, sorting, accounting, and distribution of mail, special delivery and parcel items college wide.
- Daily - 20%: Schedules and supervises courier pick-up services and deliveries and may assist in performing general mail processing duties during high volume periods or in response to established processing deadlines.
- Weekly - 20%: Coordinates and processes college bulk mailings in accordance with college procedures and U.S. Postal requirements for accurate and timely dispatch
- Monthly - 5%: Prepares refunds on mail processed by damaged meter machines and records and processes monthly mail service billings.
- Monthly - 5%: Assists in gathering data for budget preparation, prepares departmental reports and keeps related records.
- Monthly - 10%: Ensures the accurate accounting and financial reporting of mail processing operations; oversees the maintenance of sufficient processing materials and supplies.
- Daily - 10%: Performs related duties as assigned.
- Ability to operate moderately complex machinery (i.e. Computerized Postage mail machine).
- Possess "attention to detail" skills.
- Ability to train, motivate and mentor; follow written and verbal orders; plan, prioritize and assign work; understand and follow
- Fluency with Microsoft Office, specifically Excel.
- USPS, UPS, FedEx rules and procedures.
- Ability to work with a diverse population of students, faculty and staff
- Ability to operate a motor vehicle required.
- At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.
Senior Specialist, Mailroom
Position Number
P0005499
Job Status
Full time Regular
Department
Material Services
Location
Central Campus
Pay Grade
612
Salary
$36,576 - $42,062 (Salary rate commensurate with education and experience)
Work Shift
Work Schedule
Monday-Friday/Weekends/Varies
Hours Per Week
40
Posting End Date
Open Until Filled
Comments
To be considered for this position, a completed online employment application form along with a resume are required.
Designated Essential Personnel
No
FLSA Status
Non-Exempt
Position Classification
Professional Technical Staff (PTS)
Special Instructions to Applicant
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
Salary : $36,576 - $42,062
