What are the responsibilities and job description for the Information Technology Contracts Administrator position at Broward County Board of County Commissioners?
REQUIREMENTS AND PREFERENCES
This announcement will remain active until a sufficient number of applications have been received and may close at any time.
Benefits Package of Broward County Employment
High Deductible Health Plan – bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums:
Single $82.58 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation employee match
Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Up to 40 hours of Job Basis Leave for eligible positions
Tuition Reimbursement (Up to 2K annually)
Paid Parental Leave
The Broward County Board of County Commissioners is seeking qualified candidates for Information Technology Contracts Administrator within the Enterprise Technology Services Division.
General Description
Provides professional and administrative work with responsibilities in the management of specially assigned projects involving Information Technology (IT) contracts.
Works independently, under limited supervision, reporting major activities through periodic meetings.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business administration or closely related field.
Requires two (2) years in procurement/purchasing, contracts development/negotiations/ analysis or closely related experience.
Special Certifications and Licenses Required
None.
Preferences
- Certified Contract Management Associate (CCMA)
- Certified Professional Public Buyer (CPPB)
- Master's Degree in Public Administration
- Four (4) or more years experience in the administration of complex IT contracts
- Four (4) or more years experience in Microsoft SharePoint site administration
- Four (4) or more years experience with PeopleSoft Purchasing modules
- Four (4) or more years experience in Legistar agenda coordination
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Manages, tracks and records IT contract details including contract expiration dates, insurance, compliance/assessments; works with staff and vendors to ensure contract is properly maintained; supports using-agency through contract development and negotiations; manages several Information Technology contracts simultaneously.
Manages and tracks contract documents in a user-friendly interface, including site review and requirements analysis, document gathering and recording, project implementation, quality assurance and testing.
Maintains the ETS Contracts Dashboard/ SharePoint site and performs weekly updates, maintaining audit files for each ETS contract for fully executed original contracts, amendments, correspondence, changes/deviations, emails, clarifications, payment schedules, Insurance, Notices, and Award documents.Develops Notices for ETS contracts such as Notice to Proceeds (NTP), Notice of Renewals, Non-renewals, Notice of Termination, and others as required by the contract.
Coordinates Agenda tasks for all ETS contracts requiring Board approval, reviewing the agenda of the upcoming board meeting for items of interest, and sending the summary of discovery to the CIO, Section Directors, and contracts team members.
Performs overall administration of Information Technology projects involving contractors and/or vendors, including planning, coordinating and reviewing the work of professional and technical information technology staff for projects of a major scope; emphasis of the work is on analysis, advice, and monitoring of Information Technology contracts.
Provides professional level staff assistance in specially assigned areas, assists and advises on matters pertaining to Information Technology contracts, including but not limited to reviewing pricing details, statement of work, terms and conditions to ensure that it meets the project manager's requirements and to effectively negotiate to ensure that the County receives the best price for the product/service being offered.
Ensures, through effective negotiations, that the County receives the best price for products and services by careful review and analysis (including cost avoidance) or combining resources to increase economies of scale.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
Competencies
- Business Insight
Financial Acumen
Manages Complexity
Resourcefulness
Plans and Aligns
Ensures Accountability
Communicates Effectively
Courage
County Core Values
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Emergency Management Responsibilities
County-wide Employee Responsibilities
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Salary : $2,400
