What are the responsibilities and job description for the Maintenance Scheduler-Port Everglades position at Broward County Board of County Commissioners?
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Maintenance Scheduler.
Benefits of Broward County Employment
Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Tuition Reimbursement (Up to 2K annually)
Up to 40 hours of Job Basis Leave for eligible positions
Paid Parental Leave
Health Benefits
High Deductible Health Plan – bi-weekly premiums: Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums: Single $82.58 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation county matches up to $2,600 a year.
General Description
The Maintenance Scheduler (MS) position is a direct report to the Port Maintenance Manager (PMM) for the Seaport Facilities Maintenance Division. It focused on overseeing and managing work orders, asset management systems, and coordinating maintenance and repair activities across various departments.
The MS position coordinates the work for the Work Order Specialist in the FM Division at Port Everglades. Primary activities and responsibilities include specialized technical work in the AiM and FA computerized systems for planning, scheduling, monitoring, and coordinating maintenance tasks. This involves creating both corrective and preventive maintenance work orders for Facilities Management (FM) personnel and contractors. The AiM work order management system facilitates digital scheduling, tracking, and oversight of corrective and preventive maintenance activities, as well as asset management, ensuring that all work is efficiently monitored and executed.
Minimum Education and Experience Requirements
Requires two (2) years in preventative maintenance and equipment repairs within area of assignment or closely related experience.
Special Certifications and Licenses
- Ability to secure and maintain a valid Florida Driver's License at the time of appointment and for the duration of employment.
- Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment (if required).
- Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.
Preferences
- Associates or higher degree from a vocational school or college with a focus in the Mechanical or Electrical field
- Completion of a recognized program in vocational training in a trade such as electrical, carpentry, plumbing, HVAC
- Current Broward County Journeyman/Master certification in electrical, HVAC or plumbing
- Asset Management Certification, e.g., CAMP [Certified Asset Management Practitioner]
- Maintenance Management Certification, e.g., CMM [Certified Maintenance Manager]
- Certified Scheduling Technician (CST)
- 2 or more years of experience using computerized maintenance management systems, preferably AiM
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
- Evaluate and edit work orders for infrastructure repairs and maintenance assignments, ensuring that all relevant information is organized for effective execution by the trades.
- Coordinate with supervisors, Project Managers, and other departments to assess available resources, determine priorities, and estimate project timelines for repairs and maintenance.
- Manage the Fleet Asset Database (FA) and the AiM computerized maintenance and asset management system, ensuring accurate scheduling, tracking, and monitoring of corrective and preventive maintenance activities.
- Coordinate the Work Order Specialist, ensuring that customer inquiries regarding pending jobs, deliverables, and work statuses are addressed promptly and professionally.
- Collaborate with warehouse personnel to ensure that all materials, tools, and labor are available prior to work order assignments, facilitating smooth and uninterrupted work execution.
- Work closely with the Port’s Facilities Maintenance Assistant Directors, Project Managers, Skilled Trades Supervisors, and others to coordinate scheduling, prioritize work requests, and optimize manpower utilization.
- Participate in regular scheduling meetings to discuss operational plans, downtime, and resource allocation.
- Review work order schedules for potential conflicts or delays and proactively address any issues.
- Report schedule discrepancies to the Facilities Maintenance Assistant Directors and Project Managers.
- Conduct site visits as needed to verify asset conditions, document job requirements, and ensure work is completed according to plan.
- Assist in providing training on the work management system and related tools to trades staff, ensuring that all personnel are proficient in system usage and workflow processes.
- Coordinate with FM staff to finalize assigned work orders, conducting field visits to confirm the completion of work and identify any issues requiring rescheduling or redistribution of workloads.
- Review and resolve outliers or exceptions in work order reports by investigating discrepancies and taking corrective action to ensure timely completion.
- Compile and analyze statistical data related to work orders, generating reports for management review.
- Assist in the creation and refinement of standard operating procedures to improve operational efficiency and reduce the need for rescheduling work orders.
- Review and coordinate scheduled preventive maintenance work orders for infrastructure, equipment, and vehicle assets to minimize downtime and ensure asset reliability.
- Perform related work as required.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
Competencies
- Manages Complexity
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
Directs Work
Provides direction, delegating, and removing obstacles to get work done. Confirms mutual agreement on accountabilities, fostering strong coordination and minimizing duplicated efforts. Communicates delays or problems early so others can manage their own work schedules effectively.
Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Optimizes Work Processes
Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Uses metrics and benchmarks to monitor accuracy and quality. Takes steps to make methods productive and efficient. Promptly and effectively addresses process breakdowns.
Ensures Accountability
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Organizational Savvy
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Salary : $2,400 - $2,600
