What are the responsibilities and job description for the Program Project Coordinator (Fleet Asset Management Specialist) position at Broward County Board of County Commissioners?
REQUIREMENTS AND PREFERENCES
THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL SUFFICIENT APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator (Fleet Asset Management Specialist).
General Description
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates the vehicle and equipment acquisitions and disposal section; ensures the County is purchasing quality and energy efficient vehicles and equipment that represent the best value available; assists in developing and managing all aspects of replacement planning, vehicle and equipment purchasing contract creation and implementation, vehicle and equipment specification writing, agency review and approval, performs financial accounting and accounts payable actions for all acquisitions related purchasing activities, and assists in developing and managing the general fund, enterprise fund, and Division vehicle and equipment budget; manages the registration process for all on-road vehicles, equipment, and vessels; enters assets into the County's financial system; provides management reports and data required to properly manage the fleet.
Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.
Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E driver's license based on area of assignment.
Preferences
- Master's or Doctorate Degree
- Certified Public Fleet Professional (CPFP) or other nationally recognized Fleet Acquisitions certification
- Certification in Process Improvement
- Certified Professional Public Buyer (CPPB)
- ASE Certification in repair, parts, or service writer
- Certification in Project Management
- One year or greater experience using and running reports in Assetworks Fleet Management Information System
- One year or greater experience using and running reports in Oracle or PeopleSoft financial system
- One year or greater experience ordering vehicles and equipment, creating vehicle and equipment specifications, or managing a vehicle and equipment replacement or disposal program
- One year or greater experience in a Fleet organization of similar size and composition
- Completion of a Vehicle and Equipment specification writing, vehicle acquisitions, or vehicle disposal training program at the college level
Benefits of Broward County Employment
High Deductible Health Plan – bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums:
Single $82.58 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation employee match
Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Up to 40 hours of Job Basis Leave for eligible positions
Tuition Reimbursement (Up to 2K annually)
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates and manages all aspects of a large program or project within an agency.
Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.
Develops policies, procedures and guidelines related to programs/projects and services.
Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.
Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.
Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.
Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.
May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.
Monitors and supervises maintenance of project records and documentation.
Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.
Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.
Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.
Communicates key procedural changes to staff and management.
Performs related work as assigned.
WORK ENVIRONMENT
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Involves routine and frequent exposure to traffic; moving machinery.
SPECIAL INFORMATION
Competencies
- Decision Quality
Plans and Aligns
Optimizes Work Processes
Communicates Effectively
Situational Adaptability
County Core Values
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Emergency Management Responsibilities
County-wide Employee Responsibilities
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Salary : $2,400
