What are the responsibilities and job description for the Purchasing Agent position at Broward County Board of County Commissioners?
REQUIREMENTS AND PREFERENCES
***** This is not a remote position*****
The Broward County Board of County Commissioners is seeking qualified candidates for Purchasing Agent.
The Broward County Purchasing Division is responsible for procuring of goods, services, construction, and professional services for over 60 different agencies of the Board of County Commissioners. As a centralized purchasing agency, the Division is responsible for:
- Creating and issuing solicitations
- Vendor selection
- Negotiation
- Award
- Contract management
- Reporting
- Disposal of surplus property, and
- Logistic / resource management support for emergencies
The Purchasing Agent (PA) provides a key role in the division, procuring the goods and services required to operate, maintain, and grow the County’s operations, for all who live, learn, work and play in Broward County.
General Description
Performs specialized work in a large central purchasing operation with responsibility to bind the County for the purchase of commodities and/or services up to an authorized threshold.
Works independently, under supervision, reporting major activities through periodic meetings.
Minimum Education and Experience Requirements:
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration, or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years in a large centralized public or private sector purchasing operation with some lead work experience or closely related experience.
Preferences:
- Master’s degree in relevant field
- Certified Professional Public Buyer or (CPPB)
- Certified Public Purchasing Officer (CPPO)
- Certified Procurement Professional (CPP)
- Certified Project Management Professional (PMP)
- 1 years of Government Procurement Experience
- Bonfire (electronic bidding system) experience
- 1 years of PeopleSoft/ERP Experience
Knowledge Abilities and Skills:
Implements the principles and practices of procurement, including market factors such as availability, sources of supply, trends, pricing structures, grades and qualities that impact the procurement of assigned commodities and services, and apply this knowledge to make effective purchases and to resolve associated problems.
Communicates effectively, both orally and in writing.
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Reviews, corrects, and researches using agency's specifications to ensure competitive and non-restrictive requirements; ensures basic requirements and industry standards/certifications are included; determines if licensing, insurance and bonding are required.
Prepares solicitations for advertising. Evaluates vendor responses for responsiveness, responsibility, and compliance with solicitation requirements. Performs solicitation award processes and prepares central purchase orders.
Prepares memoranda requesting special conditions for solicitations, makes recommendations for award/rejection of solicitations, or responses to vendor issues or protests.
Responsible for conducting presentations, outreach events, or pre-bid/proposal conferences.
Reviews, analyzes and resolves purchasing issues. Determines the appropriate terms, conditions, pricing structure, specifications, and forms for assigned procurements.
Responds to requests for information and public records requests.
Reviews and analyzes existing contracts to determine whether the contract should be renewed or re-solicited and prepares recommendations for renewal. Processes recommended contract renewals.
Performs related work as assigned.
WORK ENVIRONMENT
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
