What are the responsibilities and job description for the Contract/Grant Administrator Senior (WWS) Business Operations Division position at Broward County?

The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator, Senior (WWS-Business Operations Division) .

**Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered**

NOTE: Announcement is open until a sufficient number of applications are received and may close at any time.

Water and Wastewater Services Business Operations Division is seeking an experienced Senior Contract Administrator to coordinate and manage all aspects of assigned purchasing and contracting functions to maintain service level contracts and performs assigned project coordination activities from project initiation to closeout. This role will work independently to perform specialized work developing specifications, managing and overseeing contracts, and performing procurement/contracts related functions. This position will be responsible for assigned contracts for buildings and grounds maintenance, renovations, and improvement projects and will require experience and expertise in managing complex contracts/procurements.

General Description
This position works independently, under limited supervision, reporting major activities through periodic meetings, and performing lead work to coordinate/administer procurements, contracts, and contract management functions. The ideal candidate will demonstrate professional experience in managing contracts and maintenance service contracts. This position is not currently involved in grants or leases. The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the job as necessary.

Perform contract development, management and compliance activities as follows: Develop contract specifications and requirements and all necessary supporting documentation. Work with all stakeholders throughout the procurement process. Monitor contractual services and follow up with stakeholders to ensure contract obligations are met. Maintain WWS Comprehensive Contract Tracking Report and provide regular status updates. Inspect contractual work out in the field and check on condition of facilities and grounds to ensure contract compliance. Review contract performance against contract requirements; understand and interpret contract requirements; prepare contract amendments, renewals, rebids, threshold increases, and all compliance requirements; and provide guidance to stakeholders on contractual matters. Investigate and handle customer complaints. Prepare requisitions and other related procurement documents for parts, supplies, and service requirements.

Perform improvements project coordination functions as follows: Administer project documentation from project initiation through project completion including but not limited to preparing and/or processing memos, budget transfers, change orders, amendments, bid documents, bond reviews, etc. Administer Job Order Contract (JOC) work orders from project creation through project completion, including related software. Provide leadership, guidance and review procurement and contract documents as assigned. Provides assistance and training of agency staff and contracted service providers. May oversee section’s training program and or deliver training and outreach opportunities as needed. Participate in fiscal year-end and new year activities as assigned. Provides professional level staff assistance to administrative superiors or division heads, prepares complex reports, advises on matters pertaining to assigned contracts, provides recommendations, prepares presentations, and communications as assigned. Serves as a back-up within WWS Purchasing section as required. Perform other related work as assigned. Utilize software, such as PeopleSoft, Maximo, Contracts Central, Legistar, Master Agreement Renewal System, Job Order Contracting Software (e.g. eGordian), Microsoft Office, etc.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience including six (6) months lead work experience.

Special Certifications and Licenses

Possess and maintain a valid Florida Class E Driver's License for duration of appointment.

Preferences

-Master's Degree in Public Administration, Business Administration or a closely related field
-Certified Professional Public Officer (CPPO)
-Certified Professional Public Buyer (CPPB)
-Certified Professional Contracts Manager (CPCM)
-Certified Agency Buyer (CAB)
-At least (1) year of experience using PeopleSoft or similar purchasing software
-At least (1) year of experience using IBM Maximo or a similar maintenance management software
-At least (1) year of experience using Contracts Central
-At least (1) year of experience using Job Order Contracts (JOC)
-At least (1) year of experience procuring, managing, and monitoring contracts concerning Facilities Maintenance.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Negotiates contract agreements; assists and advises on matters pertaining to contracts or projects assigned; provides administrative liaison among various County operational and administrative functions related to assigned contracts.

Reviews contracts, leases and agreements to determine risk exposure, and establishes insurance coverage needs, contractors and vendors; including binding document approval signature.

Provides ongoing contract administration projects for the section; reviews, understands, interprets, trains, and provides technical assistance on Federal laws, policies, regulations, statutes and technical manuals; provides professional level staff assistance to administrative superiors or division or department head in specially assigned areas of operation.

Oversees the process of property damages and personal injury claims to their final resolution, through investigation, processing, and settling liability claims; manages and oversees special contracts, grants, and projects for administration; acts as project or lead-worker responsible for monitoring and evaluating activities.

Writes specifications that assist with developing procurement solicitation documents and monitors all procurement activities of a project which has operational responsibilities of a major scope until product is delivered.

Provides professional level staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to programs or projects assigned; develops contractual documents for compliance with Federal and County program standards including contracts and amendments, and grant applications; documents commission meetings.

Reviews contractual performance data, utilization, expenditure of funding, number of clients served, performance measures for contractual agreements; reviews/monitors master agreements, grants, agreements for compliance, amendments, audit reports, etc.

Works with relevant departments and divisions to review bid drafts, bid responses, status updates, and any additional information requested to complete processes.

Trains and evaluates the performance of assigned staff; including approval of request for time off, and the resolution of any concerns or complaints.

Completes special projects, ad hoc reports and other special assignments.

Performs related work as assigned.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Competencies

Manages Complexity

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Asks questions to encourage others to think differently and enrich their analyses of complex situations. Accurately defines the key elements of complex, ambiguous situations.

Balances Stakeholders

Anticipates and balances the needs of multiple stakeholders. Provides guidance so that others understand the needs of different stakeholders and can balance them appropriately. Makes sure people understand and adhere to ethical standards when working with stakeholders; models and ensures cross-cultural sensitivity.

Resourcefulness

Secures and deploys resources effectively and efficiently. Leverages team resources well to accomplish the team's goals. Holds others accountable for conserving resources. Manages work across multiple projects or work streams to ensure that expected progress is made.

Plans and Aligns

Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.

Ensures Accountability

Holds self and others accountable to meet commitments. Measures and tracks team's and own performance, and helps the team learn from success, failure, and feedback. Adheres to, and enforces, goals, policies, and procedures.

Communicates Effectively

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.

Organizational Savvy

Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.

Courage

Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Customer focus: Building strong customer relationships and delivering customer-centric solutions.
Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Salary : $75,579 - $120,625

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Contract/Grant Administrator Senior (WWS) Business Operations Division

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