What are the responsibilities and job description for the Program/Project Coordinator - Facilities Management Division position at Broward County?
**Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered**
Please Note: This announcement will remain open until a sufficient number of applications are received and may close at any time.
This position is responsible for assisting in the planning and implementation of occupant, furniture, and equipment additions, changes, and moves to/from units, completing furniture bid packets, flooring verification packets, and entering orders into Asset Management software. They independently coordinate and manage small furniture projects including design, procurement, scheduling and installation oversight, monitor, record, and update space and building occupancy and usage data. They analyze data and coordinate with others on proposed future space use based on facilities inventory data, room usage, and organization space demands. They perform regular floor surveys and update facility inventory data for accurate recording and submission of space utilization data. They maintain department finish sample library, update and maintain the project status report and update project and work-order status in Asset Management software for Space Management projects. Proficient in Photoshop and AutoCAD. Works under general supervision, independently developing work methods and sequences. The successful candidate must hold a bachelor's degree from an accredited university in interior design and/or architecture with a minimum 2 years of experience in space planning and interior design practices.
General Description
Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
For consideration of international degrees, candidates must have it evaluated by an approved member of the National Association of Credential Evaluation Services (NACES), or Association of International Credential Evaluators (AICE). All associated expenses incurred are the responsibility of the candidate. To access the NACES directory of current members, please visit https://www.naces.org/members. To access the AICE directory of endorsed members, please visit https://aice-eval.org/endorsed-members/. Completed evaluations do not guarantee an offer of employment and are subject to approval by Broward County Human Resources.
Requires two (2) years experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.
Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E driver's license based on area of assignment.
Preferences
- Master's degree in Interior Design and/or Architecture
- NCIDQ Certification (National Council for Interior Design Qualification)
- LEED Accredited Professional
- Project Management Professional (PMP) Certification
- Five (5) years of experience in public sector space planning and construction project management
- Eight (8) years of experience in accounting principles relative to project budget and costing adherence
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates and manages all aspects of a large program or project within an agency.
Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.
Develops policies, procedures and guidelines related to programs/projects and services.
Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.
Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.
Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.
Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.
May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.
Monitors and supervises maintenance of project records and documentation.
Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.
Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.
Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.
Communicates key procedural changes to staff and management.
Performs related work as assigned.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Involves routine and frequent exposure to traffic; moving machinery.
Competencies- Decision Quality
- Plans and Aligns
- Optimizes Work Processes
- Communicates Effectively
- Situational Adaptability
County Core Values
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Salary : $60,838 - $97,099
